R99-122 AUTHORIZING AGREEMENT - Laserfiche WebLink

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DECATUR POLICE DEPARTMENT MEMORANDUM #99-51 July 28, 1999 TO: Mayor Terry Howley and City Council From: James Williams Jr., City Manager Michael L. Mowen, Chief of Police h�,� rn Subject: AS 400 Upgrade Purpose The purpose of this memorandum is to secure council approval for the purchase of an upgrade to the AS 400 communications server in the amount of$35,000. These funds were approved by council during the July 1999 appropriations hearing. ' Reference The AS 400 is the primary server for the communications system. The CAD system, records management system and jail management system are all housed on the AS 400. The AS 400 was purchased with an 8 GB hard drive which was projected to give the storage capacity for several years of operation. It was soon realized that the capacity of the AS 400 was reaching a critical level and preventing optimum performance. In March of 1998, the AS 400's storage capacity was increased to 15GB which was the final addition that could be made to the internal workings of the unit. In a little over 2 years the AS 400 has again reached a critical stage that prohibits optimum performance. The unit is operating at 80% capacity of storage used. As the unit approaches the 88% mark, system degradation will occur. Since additional memory and storage space cannot be added internally the hardware vendor advised the department of two options. The first option was to add an external unit called a"top hat"which would add four new hard drives and give the unit a storage capacity of 28GB. This would be the final add-on to this unit and any future additions would require the purchase of a new unit at a cost of approximately $70,000. The cost for the top hat and hard drives would be approximately $10,000. At the current rate of usage the AS 400 with 28 GB of storage capacity would reach critical level again in one year. This enhancement would only add storage capacity and do nothing for additional memory and processor speed. Both of these functions are requirements as more functionality is required from the AS 400.