R99-14 ACCEPTING THE PROPOSAL AND AUTHORIZING A CONTRACT

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■ �ve February 10, 1999 To Our Clients: o��e��P We want you to receive the maximum value for our professional services and to believe that our fees are reasonable and fair. However, in seeking to provide you with such value, we find Trode Centre South there are various matters that can cause us to perform work in excess of that contemplated by 100 Trade Centre Drive our fee estimate. The following explains the matters that arise most frequently. Suite 403 Champaign,Illinois Changing Requirements 61820-9926 Today, there are numerous governmental or rule-making bodies that regularly add or change various requirements. Although we attempt to plan our work to anticipate the requirements 217.355.0866 that will affect our engagement, three types of situations make this difficult. First, these new 217.355.9849 Fax requirements may not be communicated in time for us to anticipate their effects in our preliminary planning. Secondly, in spite of our anticipation and planning, the work necessary to comply with new requirements may be underestimated. Finally, in some instances, you may decide that it is advantageous to have new requirements applied immediately. 225 North Water Street Incorrect Accounting Applications or Errors in Client Records Suite 400 P.O.Box 2534 We generally form our fee estimates on the expectation that your accounting records are in Decatur,il��o�5 good order so that our work can be completed using our normal procedures. Should we find 62525-2534 numerous errors, incomplete records, or disorganized bookkeeping methods, additional work is required to make the necessary corrections and to give effect to such changes in the financial 217.429.2411 statements. 217.429.6109 Fax Lack of Audit Facilitation or Timely Preparation To minimize your costs, we plan to use your personnel to facilitate the audit (e.g., to properly prepare required schedules, to provide required supporting documents, etc.). The availability of 645 First National Bank Building your key personnel, your deadlines, and anticipated working conditions are key elements in our Springfield,ill��o�5 fee quotation. If your personnel are unable, for whatever reasons, to provide requested materials on a timely basis, or to respond to our questions, our time required to complete the 627949428 engagement within the established deadline may substantially increase. Moreover, some circumstances may require a staff withdrawal, as discussed in the following paragraph. 217.753.1375 217.744.0193 Fax Sta f�"Withdrowal A staff withdrawal consists of our removing one or all staff because the condition of your records, or the inability of your personnel to provide agreed upon materials within the www.olivellp.com established timetable, makes it impossible for us to perform our work in a timely, efficient manner, as established by our engagement plan. Sometimes, a complete staff withdrawal will bP necessary to permit an orderly audit approach and to prevent total engagement costs from significantly exceeding our original fee estimate. A staff withdrawal is not necessarily an adverse A member ot Moores Row�land An essociaeon ot independent accounbng M1rms t�roughout the worltl.