R98-135 ACCEPTING AND AUTHORIZING A CONTRACT

Home Browse Search

� • � � � Page 2 Secondly, staff views the update to be timely from the perspective of the Environment Protection Agency's (EPA) proposed storm water regulations for communities of population less than 100,000. The update should provide an opportunity to assess the impacts to the City by the regulations and facilitate the City's efforts to meet the mandated deadlines. The third reason for the update relates to the public acceptance and confidence in the document. The age of the existing storm water plan subjects the report's data, information and recommendations to arguments of not being workable, practical or acceptable. The Department of Public Works staff prepared a Request for Proposal (RFP) to update the City's storm water plan. The RFP was mailed to approximately 25 professional consultants having expressed an interest in providing storm water plannin� services to the City. Eleven proposals were received in response to the City's request. The eleven firms submitting proposals, listed in alphabetical order, were: Beam, Longest and Neff, L.L.C. Black& Veatch Blank, Wesselink, Cook& Associates, Inc. Camp Dresser&McKee Clark Dietz, Inc. Crawford, Murphy& Tilly, Inc. & Bainbridge, Gee, Milanski& Associates Farnsworth&Wylie Hanson Engineers Incorporated Randolph& Associates, Inc. Wight Consulting WVP Corporation The proposals were reviewed and rated by a selection task force consisting of Bruce McNabb, Director of Public Works; Phillip Wilhelm, Municipal Services Manager; Keith Alexander, Lake Manager; Raquel McCain, Civil Engineer I; and Stephen Swanson, City Engineer. The task force selected four firms to be interviewed. The four firms interviewed were Black & Veatch; Blank; Wesselink, Cook & Associates, Inc.; Camp Dresser & McKee/WVP Corporation; and Clark Dietz, Inc.Bainbridge, Gee, Milanski & Associates, Inc.; After the interviews, each member of the task force rated the four firms based on qualifications, experience, expertise, assigned personnel and project approach. Clark Dietz, Inc.Bainbridge, Gee, Milanski & Associates, Inc. (CDUBG1Vn was the preferred choice of each task force member. Staff has negotiated a contract with Clark Dietz, Inc. for this project. A copy of the contract is attached. The scope of work includes having Clark Dietz, Inc. review historical drainage complaints; conduct public information workshops to provide information to citizens and receive comments; develop a priority rating system to manage complaints and program improvements; assist staff in assessing the impacts to the City of the pending EPA storm water regulations; assist staff in developing a data base to better manage drainage complaints and identify high priority areas; make recommendations for needed future drainage improvements; and review current City ordinances, policies and procedures relating to storm water management to make recommendations for needed updates to these documents. The update is expected to be completed in seven to nine months. The cost of the update is $68,940.