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Administration or the Grantee's cognizant federal agency;and,provided further,that the support costs <br /> shall not exceed two (2) percent of the amount of any grant for the purchase of roliing stock and six <br /> (6)percent of the amount of any grant for all other rypes of capital projects. <br /> (10)Expenditures incurred by the Grantee which exceed the amount budgeted for a specific project <br /> line item (i.e. project element,job order or item) may be reimbursable as eligible costs at the time of <br /> completion of the project line item to the extent that those expenditures meet all of the requirements <br /> below: <br /> (A) Justification satisfactory to the Department is provided to explain the reason for the <br /> overexpenditure and why that overexpenditure was not anticipated prior to exceeding the budget <br /> for the project line item; <br /> (B) The budget for the project line item covers the full scope of the project line item, i.e., the <br /> budget of the project line item is intended to be adequate for the completion of the project line <br /> item(including,but not limited to,all engineering, material procurement,or construction); <br /> (C) The amount by which the expenditures exceed the budget for the project line item may not <br /> exceed$10,000 or five percent of the budget of the project line item,whichever is less; <br /> (D) There are sufficient unspent funds in Contingencies which may be reallocated to the budget <br /> of the project line item; <br /> (E) The funds remaining in Contingencies after reallocation of the funds to the budget of the <br /> project line item are sufficient to provide for the uncompleted portions of atl project line items <br /> described in the Agreement;and � <br /> (F) The Net Project Cost for the State Grant shall not be exceeded. <br /> However, in the event that it may be impracticat to determine exact costs of indirect or service functions, <br /> eligible costs will include such allowances for these costs as may be approved by the Department. <br /> d. Documentation of Prqject Costs - All costs charged to the Project, including any approved services <br />' contributed by the Grantee or others, shall be supported by properly executed payrolls, time records, <br />� invoices,contracts,or vouchers evidencing in detail the nature and propriety of the charges. <br /> e. �hecks Orders.and Vo�chers - Any check or order drawn by the Grantee with respect to any item <br /> which is or will be chargeable against the Project Account will be drawn only in accordance with a properly <br /> signed voucher then on file in the office of the Grantee stating in proper detail the purpose of which such <br /> check or order is drawn. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting <br /> documents pertaining in whole or in part to the Project shall be Gearly identified, readily accessible, and, <br /> to the extent feasible,kept separate and apart from all other such documents. <br /> f. Re�ord Retention-The Grantee(and its subcontractors)cert'rfy that it shall maintain,for a minimum of <br /> five(5)years after the completion of the Agreement(which shall occur after the completion of settlement of <br /> audit findings),adequate books,records, and supporting documents to verify�the amounts, recipients, and <br /> uses of all disbursements of funds passing in conjunction with the Agreement; the Agreement and all <br /> books,records,and supporting documents related to the Agreement shall be available for review and audit <br /> by the Auditor General or the Department (hereinafter "Auditing Parties"); and the Grantee agrees to <br /> cooperate fully with any audit conducted by the Auditing Parties and to provide full access to all relevant <br /> . materials. Failure to maintain the books,records,and supporting documents required by this section shall ' <br /> � - establish a presumption in favor of the State for the recovery of any funds paid by the State under the . <br /> � State Capital Grant 11 <br />