R98-65 AUTHORIZING THE EXECUTION OF AMENDMENT

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Agreement for which adequate books, records, and supporting documentation are not available to support their purported disbursement. g. General Audit and Inspection - The Grantee shall permit, and shall require its contractors to permit, the Department or any other State agency authorized to perform such audit and inspection, to inspect all work, materials, payrolls, and other data and tecords, with regard to the Project, and to audit the books records and accounts of the Grantee and its contractors with regard to the Project. The Department may , also require the Grantee to furnish at any time prior to close-out of the Project, audit reports prepared according to generally accepted accounting principles. The Grantee agrees to comply promptly with recommendations contained in the DepartmenYs final audit report. h. Unused Funds - The Grantee agrees that upon completion of the Project, and after payment or provision for payment or reimbursement of all Eligible Costs, the Grantee shall refund to the State any unexpended balance of the Grant. Prior to close-out, however the State reserves the right to deobligate unspent funds. ITEM 12-REQUISITIONS AND PAYMENTS a. Req�ests for P.�.yment by the Grantee - The Grantee may make requests for payment of the State share of eligible costs, and the Department shall honor such requests in the manner set forth in this ITEM. In order to receive State grant payments,the Grantee must: (1) completely execute and submit to the Department requisition forms supplied by the Department in • accordance with the instructions contained therein; (2) submit to the Department an explanation of the purposes for which costs have been incurred to date or are reasonably expected to be incurred within the requisition period (not more than 30 days after the date of submission); and vouchers, invoices, or other documentation to substantiate these costs; (3) where local funds are required, demonstrate or certify that it has supplied local funds adequate, when combined with the State payments and any applicable Federal payments, to cover all costs to be incurred to the end of the requisition period; (4) have submitted all financial and progress reports currently required by the Department,and (5) have received approval by the Department for all budget revisions required to cover all costs to be incurred by the end of the requisition period. b. Payment¢y the D�artment- Upon receipt of the requisition form and the accompanying information in satisfactory form, the Department shall process the requisition, if the Grantee is complying with its obligations pursuant to the Agreement, has satisfied the Department of its need for the State funds requested during the requisition period, and is making adequate progress towards the timely completion of the Project. If all of these circumstances are found to exist, the Department shall reimburse apparent allowable costs incurred (or to be incurred during the requisition period)by the Grantee up to the maximum amount of the State grant payable. However, reimbursement of any cost pursuant to this ITEM shall not ' constitute a final determination by the Department of the allowability of such cost and shall not constitute a waiver of any violation of the terms of this Agreement committed by the Grantee. The Department will make a final determination as to allowabiliry only after a final audit of the Project has been conducted. State Capital Grant 12