R98-52 AUTHORIZING THE FILING OF A FINAL APPLICATION

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(1) completely execute and submit to the Department requisition forms supplied by the Department in accordance with the instructions contained therein; (2) submit to the Department an explanation of the purposes for which costs have been incurred to date or are reasonably expected to be incurred within the requisition period (not more than 30 days after the date of submission); and vouchers, invoices, or other documentation to substantiate these costs; (3) where local funds are required, demonstrate or certify that it has supplied local funds adequate, when combined with the State payments and any applicable Federal payments, to cover all costs to be incurred to the end of the requisition period; (4) have submitted all financial and progress reports currently required by the Department, and (5) have received approval by the Department for all budget revisions required to cover all costs to be incurred by the end of the requisition period. b. Payment by the Department- Upon receipt of the requisition form and the accompanying information in satisfactory form, the Department shall process the requisition, if the Grantee is complying with its obligations pursuant to the Agreement, has satisfied the Department of its need for the State funds requested during the requisition period, and is making adequate progress towards the timely completion of the Project. If all of these circumstances are found to exist, the Department shall reimburse apparent allowable costs incurred (or to be incurred during the requisition period)by the Grantee up to the maximum amount of the State grant payable. However, reimbursement of any cost pursuant to this ITEM shall not constitute a final determination by the Department of the allowability of such cost and shall not constitute a waiver of any violation of the terms of this Agreement committed by the Grantee. The Department will . make a final determination as to allowability only after a final audit of the Project has been conducted. In the event that the Department determines that the Grantee is not currently eligible to receive any or all of the State funds requested, it shall promptly notify the Grantee stating the reasons for such determination. c. Disallowed Costs - In determining the amount of the Grant, the Department will exclude all Project costs incurred by the Grantee prior to the date of this Agreement, or other date specifically authorized by the Department,whichever is earlier; costs incurred by the Grantee which are not provided for in the latest Approved Project Budget for the Project; and except as otherwise provided in Department guidelines, costs attributable to goods or services received under a contract or other arrangement which has not been concurred in or approved in writing by the Department. Costs of construction perFormed by employees of the Grantee will be disallowed as eligible Project costs unless the use of such employees is specifically approved in advance by the Department. I ITEM 13-RIGHT OF DEPARTMENT TO TERMINATE I Upon written notice to the Grantee,the Department reserves the right to suspend or terminate all or part of the financial assistance herein provided for when the Grantee is, or has been in violation of the terms of this Agreement or for convenience or when the Department determines that the purpose of the Acts would not be adequately served by continuation of Government financial assistance to the Project. Termination of any part of the Grant will not invalidate obligations properly incurred by the Grantee and concurred in by the Department • prior to the date of termination, to the extent they are non-cancelable. The acceptance of a remittance by the : Department of any or all Prbject Funds previpusly received by the Grantee or the closing out of Government State Capital Grant 12