R98-52 AUTHORIZING THE FILING OF A FINAL APPLICATION

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(D) There are sufficient unspent funds in Contingencies which may be reallocated to the budget of the project line item; (E) The funds remaining in Contingencies after reallocation of the funds to the budget of the project line item are sufficient to provide for the uncompleted portions of all project line items described in the Agreement; and (F) The Net Project Cost for the State Grant shall not be exceeded. However, in the event that it may be impractical to determine exact costs of indirect or service functions, eligible costs will include such allowances for these costs as may be approved by the Department. d. Documentation of Project Costs - All costs charged to the Project, including any approved services contributed by the Grantee or others, shall be supported by properly executed payrolls, time records, invoices, contracts,or vouchers evidencing in detail the nature and propriety of the charges. e. �hecks Orders and Vouchers - Any check or order drawn by the Grantee with respect to any item which is or will be chargeable against the Project Account witl be drawn only in accordance with a properly signed voucher then on file in the office of the Grantee stating in proper detail the purpose of which such check or order is drawn. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the Project shall be clearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other such documents. f. Record Retention-The Grantee(and its subcontractors)certify that it shall maintain,for a minimum of five(5)years after the completion of the Agreement(which shall occur after the completion of settlement of audit findings), adequate books, records, and supporting documents to verify the amounts, recipients, and uses of all disbursements of funds passing in conjunction with the Agreement; the Agreement and all books, records, and supporting documents related to the Agreement shall be available for review and audit by the Auditor General or the Department (hereinafter "Auditing Parties"); and the Grantee agrees to cooperate fully with any audit conducted by the Auditing Parties and to provide full access to all relevant materials. Failure to maintain the books, records,and supporting documents required by this section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the Agreement for which adequate books, records, and supporting documentation are not available to support their purported disbursement. g. General Audit and In�ection - The Grantee shall permit, and shall require its contractors to permit, the Department or any other State agency authorized to perform such audit and inspection, to inspect all work, materials, payrolls, and other data and records, with regard to the Project, and to audit the books records and accounts of the Grantee and its contractors with regard to the Project. The Department may also require the Grantee to furnish at any time prior to close-out of the Project, audit reports prepared according to generally accepted accounting principles. The Grantee agrees to comply promptly with recommendations contained in the DepartmenYs final audit report. h. Unused Funds - The Grantee agrees that upon completion of the Project, and after payment or provision for payment or reimbursement of all Eligible Costs, the Grantee shall refund to the State any unexpended balance of the Grant. Prior to close-out, however the State reserves the right to deobligate unspent funds. ITEM 12-REClU1SITIONS AND PAYMENTS . a. Req�ests for Payment by the Grantee - The Grantee may make requests for payment of the State share of eligible costs, and the Department shall honor such requests in the manner set forth in this ITEM. In order to receive State grant payments,the Grantee must: State Capital Grant 11