R98-03 AUTHORIZING AGREEMENT - Laserfiche WebLink

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. ; . . Page 2 The 1989 inspection report noted various problems with these sewers and made preliminary repair recommendations. These sewers must be reinspected prior to preparing the final plans and specifications for the rehabilitation project. This is done to note any changed conditions since the 1989 inspection and to verify the type and extent of repair work that must be done to the sewers. The inspection of the sewers is most effectively and safely done by the use of a video camera and videotaping equipment. In addition, separate manhole inspections must be made to determine the condition and repair needs for each manhole. Other work involved includes the sampling and I testing of the sewer environment for the air temperature inside the sewer and the temperature and pH of the wastewater. This information is used in selecting the proper type of materials for use in the rehabilitation. The inspection work must be done by a private firm specializing in this type of service. The Engineering Division requested proposals from two firms that could possibly provide the required professional services. The firms were Tele Scan, Inc., and Walden Associates, Inc. Both firms submitted proposals which were evaluated by the Engineering Division. The review of the proposals focused on the quality of the information to be provided to the City. The quality of the information is considered important by staff because it is expected that the prime construction contractors for this project will be from outside the Central Illinois area. This should enable the City to obtain more qualified responsive, competitive bids and lessen contract disputes about site conditions or the nature of the work. The City staff recommends Tele Scan, Inc., based on three basic factors. A primary decision factor was the quality of work exhibited in samples of their work as compared to Walden's. The second was the lack of a satisfactory response by Walden regazding sampling and testing services. The third factor was that the Walden proposal included unacceptable agreement conditions about the City's responsibility if Walden should get a camera trapped or lost in a line. Walden's proposed fee ($17,337) was about $7,000 less than Tele Scan's ($24,137). However, the full-range of services provided by and the professional quality of work exhibited by Tele Scan serve to justify staffs recommendation of Tele Scan for this project. A copy of the agreement for services with Tele Scan is attached. The information obtained from the inspection will be used by staff for the in-house design of the Jasper Street / Southeast Sewer Rehabilitation Project. The project plans and specifications for the East Prairie Street project were prepared in-house by staff. It is recommended by staff that the City Council approve the attached resolution approving the awaxd of a service contract to Tele Scan, Inc. for the inspection of the 7asper Street and Southeast Interceptor sewers and authorize the execution of the contract by the Mayor. attach: 4 cc: Phillip R. Wilhelm, Municipal Services Manager Raquel L. McCain, Civil Engineer I Gene Henry, Sanitary District of Decatur 7ohn S. Latshaw, Tele Scan, Inc. Doug Caldwell, Walden Associates, Inc.