R97-104 AUTHORIZING AGREEMENT - Laserfiche WebLink

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DECATUR POLICE DEPARTMENT MEMORANDUM#97-56 June 26, 1997 MEMORANDUM FOR: Honorable Mayor Terry Howley and City Council FROM: James Williams Jr., City Manager Michael L. Mowen, Chief of Police SUBJECT: Motorola Radio Maintenance Agreement PURPOSE: The purpose of this memorandum is to secure council acceptance of a new radio/maintenance agreement from Motorola Inc. and Segno Communications. Please refer to the following information for cost increases and background information. BACKGROUND: The Extended Monthly Maintenance Agreement on the Monthly Basis for the City 800 MHz Radio System has not been updated for several years. A review of the fees and maintenance agreement were initiated by Motorola and Segno for the following reasons: 1. The original agreement had never been u�dated fully since July of 1993. There have been no cost increases in the last 4 years. 2. We have additional and more complex (expensive) equipment in place with the rebuild of the Communication System. 3. We have fiscal responsibility for fixed equipment to operate the communication system far the Macon County Sheriff as per Administrative Memorandum #96-23 dated May 22, 1996. The agreement between the City of Decatur and Macon County requires that the City of Decatur pay for the "purchase and maintenance of all... equipment necessary of perform its duties and obligations hereunder..." This requires that certain pieces of fixed equipment now under the control of the Decatur Police Department for the purposes of maintaining communications with Macon County Sheriff s office is now our expense. Previous Years Costs: 1. City Maintenance - 800 MHz system - $1519.00 /month 2. Previous Payment for County fixed equipment- $304.46/month 3. Proposed cost of new agreement covering all existing and new equipment as proposed: $2,813.50/month which is broken down to $2,293.60 for the city