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<br /> d) There are sufficient unspent funds in Contingencies which may be reallocated
<br /> to the budget of the project line item;
<br /> e) The funds remaining in Contingencies after reallocation of the funds to the
<br /> budget of the project line item are sufficient to provide for the uncompleted
<br /> portions of all project line items described in the Agreement; and
<br /> f) The Net Project Cost for the state and federal grant shall not be exceeded.
<br /> However, in the event that it may be impractical to determine exact costs of indirect or
<br /> service functions, eligible costs will include such allowances for these costs as may be
<br /> approved by the Department.
<br /> D. Documentation of Project Costs -All costs charged to the Project, including any approved
<br /> services contributed by the Grantee or others, shall be supported by properly executed
<br /> payrolls, time records, invoices, contracts, or vouchers evidencing in detail the nature and
<br /> propriety of the charges.
<br /> E. Checks. Orders. and Vouchers -Any check or order drawn by the Grantee with respect to
<br /> any item which is or will be chargeable against the Project Account will be drawn only in
<br /> accordance with a properly signed voucher then on file in the o�ce of the Grantee stating
<br /> in proper detail the purpose of which such check or order is drawn. All checks, payrolls,
<br /> invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole
<br /> or in part to the Project shall be clearly identified, readily accessible, and, to the extent
<br /> feasible, kept separate and apart from all other such documents.
<br /> F. Record Retention - The Grantee (and its subcontractors) certify that it shall maintain, for a
<br /> minimum of five (5) years after the completion of the Agreement, (which shall occur after
<br /> the completion of settlement of audit findings), adequate books, records, and supporting
<br /> documents to verify the amounts, recipients, and uses of all disbursements of funds
<br /> passing in conjunction with the Agreement; the Agreement and all books, records, and
<br /> supporting documents related to the Agreement shall be available for review and audit by
<br /> the Auditor General, the Department, or the Federal Transit Administration (hereinafter
<br /> "Auditing Parties"); and the Grantee agrees to cooperate fully with any audit conducted by
<br /> the Auditing Parties and to provide full access to all relevant materials. Failure to
<br /> maintain the books, records, and supporting documents required by this section shall
<br /> establish a presumption in favor of the Government for the recovery of any funds paid by
<br /> the State under the Agreement for which adequate books, records, and supporting
<br /> documentation are not available to support their purported disbursement.
<br /> G. General Audit and Ins e�ion - Pursuant to 49 CFR 18.36 (i), 633.17, and 19.48, and
<br /> applicable Office of Management 8� Budget Circulars, the Grantee shall permit, and shall
<br /> require its contractors to permit, the Department or any other state or federal agency
<br /> authorized to perform such audit and inspection, to inspect all work, work sites, materials,
<br /> payrolls, and other data and records, with regard to the Project, and to audit the books
<br /> records and accounts of the Grantee and its contractors with regard to the Project. The
<br /> Department may also require the Grantee to furnish at any time prior to close-out of the
<br /> Project, audit reports prepared according to generally accepted accounting principles.
<br /> The Grantee agrees to comply promptly with recommendations contained in the
<br /> Department's final audit report.
<br /> H. Unused Funds - The Grantee agrees that upon completion of the Project, and after
<br /> payment or provision for payment or reimbursement of all eligible costs, the Grantee shall
<br /> refund to the Government any unexpended balance of the Grant. Prior to close-out,
<br /> however, the Government reserves the right to deobligate unspent funds.
<br /> State/Federa!Capital Grant page 13
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