R97-22 AUTHORIZING EXECUTION OF STATE / FEDERAL CAPITAL ASSISTANCE GRANT AGREEMENT

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. . , ' � C. Elipible Costs - Expenditures made by the Grantee shall be reimbursable as eligible costs to the extent they meet all of the requirements set forth below. They must: (1) be made in conformance with the final, approved application and the Approved Project Budget and all other provisions of this Agreement; (2) be necessary in order to accomplish the Project; (3) be reasonable in amount for the goods or services purchased; (4) be actual net costs to the Grantee (i.e., the price paid minus any refunds, rebates, or other items of value received by the Grantee that have the effect of reducing the cost actually incurred); (5) be incurred (and be for work performed) after the date of this Agreement, unless specific authorization from the Department to the contrary is received; (6) be in conformance with the standards for allowability of costs established by the Department; (7) be satisfactorily documented; and (8) be treated uniformly and consistently under accounting principles and procedures approved or prescribed by the Department for the Grantee; and those approved or prescribed by the Grantee for its contractors; and (9) be eligible support and supervisory costs, but only for eligible Grantees. Such support and supervisory costs mean those supervisory costs allocated to the capital project based on an approved cost allocation plan, and support services costs. Provided however, that the Department will not consider for approval a cost allocation plan that has not been approved by either the FTA or the Grantee's cognizant federal agency; and, provided further, that the support costs shall not exceed two (2) percent of the amount of any grant for the purchase of rolling stock and six (6) percent of the amount of any grant for all other types of capital projects. (10) Expenditures incurred by the Grantee which exceed the amount budgeted for a specific project line item (i.e. project element, job order or item) may be reimbursable as eligible costs at the time of completion of the project line item to the extent that those expenditures meet all of the requirements below: a) Justification satisfactory to the Department is provided to explain the reason for the overexpenditure and why that overexpenditure was not anticipated prior to exceeding the budget for the project line item; b) The budget for the project line item covers the full scope of the project line item, i.e., the budget of the project line item is intended to be adequate for the completion of the project line item (including, but not limited to, all engineering, material procurement, or construction); c) The amount by which the expenditures exceed the budget for the project line item may not exceed $10,000 or five percent of the budget of the project line item, whichever is less; State/Federal Capital Grant Page�2