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The Consulting Engineer expressly acknowledges,recognizes and agrees that the only authority to <br /> approve change arders to this Agreement or the Scope or Services or the cost(s) therein is with the <br /> City Council of the City. <br /> SECTION II. BASIC SERVICES <br /> A BIDD1N PHASE. <br /> . G <br /> The Consulting Engineer shall,after written authorization to proceed with the Bidding Phase: <br /> 1. Assist in Biddin . Assist the Cit 's Re resentative in obtainin bids for each se arate Cit <br /> Q Y P g P Y <br /> contract far construction,materials, equipment and services far the Project. <br /> 2. Advise Re ar� din�Contractars and Subcontractors. Consult with and advise the City's <br /> Representative as to the acceptability of subcontractors and other persons and arganizations <br /> proposed by the City's Contractars, ("Contractars"),for those portions of the work as to which <br /> such acceptability is required by the bidding documents. <br /> 3. Consult Re�arding Substitutes. Consult with and advise the Ciry's Representative as to the <br /> acceptabiliry of substitute materials and equipment proposed by the Contractors when substitution <br /> prior to the award of contracts is allowed by the bidding documents. <br /> 4. Distribute Plans and Contract Documents to Bidders. Reproduce sufficient copies of the plans <br /> and contract documents and make them available to all prospective bidders. The Consulting <br /> Engineer shall create a Plan Holder List by recording the business name,contact person name, <br /> address,telephone number, fax number and email address of each of the bidders taking a set of <br /> plans and contract documents. The Consulting Engineer shall collect from each of the bidders a <br /> payment for the plans equal to the amount of the cost of duplication. The payment from the <br /> bidder shall be made to the Consulting Engineer,which shall offset the cost of duplication; said <br /> ainounts shall not be billed to the City. Alternately, the Consulting Engineer may arrange to have <br /> plans and specifications made available to prospective bidders through the services of a plan and <br /> specification duplication firm that offers plan distribution services provided that the firm obtains <br /> the same bidder information as required of the Consulting Engineer and that no cost for this <br /> service be billed to the Ciry. <br /> 5. Respond to Questions from Bidders. Receive and respond to questions from prospective bidders <br /> during the bidding period. All responses shall be written and shall be provided to all plan holders <br /> as listed on the Plan Holder List. Questions received five(5)business days before the bid <br /> opening shall be answered. Questions received between four(4)and two (2)business days before <br /> the bid opening may be answered provided that a means exists to communicate the answer in <br /> writing to all the bidders. Questions received one(1)business day befare or on the day of the bid <br /> opening shall not be answered. Answers to questions should be distributed to bidders by email, <br /> however if a bidder does not have email service the documents may be transmitted by fax. <br /> Last Revised:04/29/2015 <br />