R2016-61 ACCEPTING THE BID AND AUTHORIZING A CONTRACT - Entler Excavating Company - City Project 2016-09

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' ' Pre-bid Meeting Agenda/Minutes ' for 2016 MISCELLANEOUS SANITARY AND STORM SEWER ' IMPROVEMENT PROJECT CITY PROJECT 2016-09 tHeld in the Public Works Conference Room 11 a.m., Thursday, May 12, 2016 ' Meeting began at 11:OS a.m. ' I. Introduction Introductions were made. See the attached attendance list. ' II. Project Review The project was reviewed by the City Engineer. The project is primarily on-call sanitary and ' storm sewer work as required by the City. Generally, a small amount of work is required to be ' completed on a tight time frame. Most of the work can be scheduled in over a few weeks. III. Minority Participation Goals Review of CiTy Code Chapter 28, Article 10 (Handout and ' Discussion). The City's Minority Participation Goals are outlined on the attached document that provides an excerpt from the Ciry Code and supporting information. IA. Policy Nothing additional provided ' B. Definitions The definition was discussed. It was noted that, despite the name of the Illinois statute ' referenced in the code, women and disabled businesses will not meet the City's MBE goals. Only minority businesses as defined in the statute will meet the goals. ' C. Project Goals and Good Faith Efforts 1. Subcontractin�is not required but if a subcontractor is used a Good Faith Effort must be made to fill the stated goal. , 2. The Contractor shall put forward good faith efforts to "actively and aggressively" seek the participation of MBE or minority workers. Discuss options to assist in"actively and aggressively" seeking this participation. ' 3. The City's expectation of what will be required to demonstrate a Good Faith Effort. The City will require that Good Faith efforts will entail contact with a minimum of 3 MBE's for ' each subcontracting opportunity. Contact with MBE contractors can be made through the following sources: ' ,