R2016-61 ACCEPTING THE BID AND AUTHORIZING A CONTRACT - Entler Excavating Company - City Project 2016-09

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' ' 1. Metro Decatur Black Chamber o Commerce: � f ' Pat West c% The Torch Newspaper thetorchdecatur a,yahoo.com (217) 423-7720 ' 2. ePrismSoft; 3. IDOT MBE listing; ' 4. Capital Development Board; S. The City of Peoria has a good listing; 6. Other contractor resources. ' Further Discussion on Good Faith e�'fort documentation requested bv the Cit� • Good Faith Efforts will require documented outreach to minority contractors. ' � Make a minimum of 3 minority contacts for available subcontract work. • Provide evidence of efforts to contact: o Source(s) of MBE information , o Who was contacted o How was contact made o Results of the contact ' o If no contacts are available,provide documentation on how you know that to be the case. • Always document your outreach efforts and provide that documentation attached to the ' Minority Business Enterprise Participation Waiver Request. • Bidding process: You do not have to take the MBE bid if it is not the low bid, but you do need to provide evidence of the bid and the tabulation showing that the MBE was not the , low bid. • Each contractor must show real outreach efforts (i.e. direct contacts) to get bidders, not ' just published advertisements. o Document all MBE contacts and provide them with any waiver request. ' IV. Other Items All prevailing wage information for the General Contractor and all subcontractors will be input ' into ePrismSoft. Please contact the help number listed if help is needed. Return all required MBE forms with the bid. Make certain that all information is filled out , properly and include all necessary documentation. A significant discussion was had about the best outreach being through a genuine desire to help ' lift minority workers and increase employment opportunities outside of the normal project. Meeting ended at 12:OS p.m. ' ' '