R2016-61 ACCEPTING THE BID AND AUTHORIZING A CONTRACT - Entler Excavating Company - City Project 2016-09

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1. Stormwater Problem Area Prioritization 2. Regulation, Standards, and Policies 3. Stormwater Expenditures and Funding Mechanisms In April, 2014, the City Council approved the creation of a Stormwater Utility to provide a dedicated funding source to improve known drainage problems and to improve maintenance on existing stormwater facilities. In addition to providing for rapid response work for storm sewer problems, the 2016 Miscellaneous Sanitary & Storm Sewer Improvement Project will address some of items 1 and 2 above. Project Description The 2016 Miscellaneous Sanitary & Storm Sewer Improvement Project works to resolve sanitary and storm sewer concerns as they are identified through televised inspections, routine maintenance and public observation. This project enables the City to respond in a rapid manner as problems within the sanitary and storm sewer system arise and must be addressed quickly. Having unit bid prices in place for sewer repairs enables the City to move rapidly to address collapsed pipe or sink holes as they are located in the sewer system and before they turn into major public problems. This also reduces the number of emergency time and material repair contracts that must be brought before the City Council. The 2016 Miscellaneous Sanitary & Storm Sewer Improvement project will repair both storm and sanitary sewers under one contract. All the repair costs at each location will be separated between storm and sanitar im rovements and will be aid for under the Sewer Fund sanita sewer work) or Y P P � i`Y Stormwater Fund (storm sewer work). Approximately 75% of the project is expected to be sanitary sewer related and 25% of the project storm sewer related. Public Letting Results The project specifications were prepared by the Public Works Department. The project was advertised Wednesday, May 11, 2016, and bids were opened on May 24, 2016. The results for the letting are as follows: Compared to Engineer's Est. Bidder Bid Price Over/Under Entler Excavating Company,Inc. $396,130.00 (8.89%) Burdick Plumbing&Heating Company, Inc. $424,580.00 (2.35%) Petersburg Plumbing&Excavating No Bid ----- ICD Ironhorse, Inc. No Bid --'-- En ineer's Estimate $434,795.00 ----- Four contractors took out bid packages and two contractors submitted a bid proposal for the 2016 Miscellaneous Sanitary& Storm Sewer Improvement Project. Entler Excavating Company, Inc. provided the lowest responsive and responsible bid at 8.89%below the Engineer's Estimate. Entler has successfully completed storm and sanitary sewer projects for the City and adheres to the prevailing wage rate requirements of the State of Illinois. Staff recommends that the City Council approve a contract with Entler Excavating Company, Inc. to perform the 2016 Miscellaneous Sanitary& Storm Sewer Improvement Project. Page � 2