R2016-55 AUTHORIZING APPROVAL OF QUOTE - Presidio

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1. Capitalizes on the investment already made at the DPD and LEC 2. Allows 4 Digit dialing between any City of Decatur phone from any City building or location 3. Phone mail system capable of supporting any City Management approved phone user. 4. Utilization of digital phone trunks, expense savings from maintaining multiple phone systems and other attributes of a combined phone system will conservatively save $22,000 in annual expenses. 5. The Cisco Phone system contains the framework to take advantage of advanced features like: • Central Management Console for entire phone system including call accounting and phone system usage analysis • Integration with Microsoft Active Directory for person connection information • The ability to dial the phone from the Microsoft Outlook Address Book • E911 in building person locator by fixed phone location • 7 digit external line call forwarding • Expanded automated attendant options including greetings and automated call routing by department • Station programmable speed dial buttons • Expanded intercom capabilities • Call Centers Given these advantages and features, and the current state of our independent phone systems, we believe this new unified system will be cost effective and efficient over time, and should therefore be implemented, taking advantage of the proposed no interest, 5-year lease- purchase arrangement. POTENTIAL OBJECTIONS: None anticipated INPUT FROM OTHER SOURCES: None STAFF REFERENCE: Gerard J. Bauer,Assistant City Manager (424-2801); Jim Edwards, MIS Manager (450-2236) BUDGET/TIME IMPLICATIONS: Year one funding for this project will be paid from the MIS Large Capital Fund and is provided for in the approved 2016 City budget. ATTAC�IlVIENTS: Description Type Resalution for Products and Selvices Rcsolutioi�L,�;tter Presidio Products and SenTices Quate �3ackup Matei-ial Phone System Dia�ram Backup Material Page 42 of 164