2016-30 AUTHORIZING THE CITY TO BORROW FUNDS FROM THE WATER POLLUTION CONTROL REVOLVING LOAN FUND

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As is common with the Water Pollution Control Loan Program, the actual loan document will not be fully written until a contract has been awarded by the City Council and a bid amount is approved by the IEPA. At that point, the agreement authorized by the attached ordinance will be signed by the City Manager and the loan activated. The contractor will then be given a notice to proceed. Construction Engineering Services The IEPA requires that projects being supported by the Water Pollution Control Loan Program be provided with project oversight by qualified resident engineers that are familiar with the sewer i rehabilitation work being proposed. BGM is very familiar with the rehabilitation processes proposed for the 7�h Ward Sewer Rehabilitation Pro�ect. BGM completed the Facilities Plan that identified the work to be done and then created preliminary and final designs for the project in separate contracts with the Cit . Their service as the ro'ect mana ers for this work is crucial. Y P J g The professional services agreement with BGM includes the following work items: 1. Assist the City during the bidding process. 2. Provide technical job site observation. 3. Prepare and approve pay estimates, change orders and other records. 4. Safeguard the City against defects and deficiencies on the part of the Contractor. 5. Conduct final review of the project and prepare final papers and reports. 6. Revise contract drawings to reflect field changes. 7. Review and approve shop drawings and Contractor submittals. 8. Review and check all reports by testing laboratories. 9. Assist the City if providing all documentation related to the loan program regulations. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: Illinois Environmental Protection Agency; Bainbridge, Gee, Milanski, and Associates, Inc. STAFF REFERENCE: Richard Marley, Public Works Director and Matt Newell, City Engineer. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. ANTICIPATED SCHEDULE: IEPA Approves the City's Facilities Plan February 4, 2013 Plans and Specifications Submitted to the IEPA June, 2016 City Council Approves IEPA Loan Agreement June 6, 2016 Advertise for Bids July, 2016 IEPA Construction Permit Issued July, 2016 Pre-Bid Conference July, 2016 Bids Opened by the City August, 2016 City Council Receives and Approves Bids September, 2016 The Loan is Authorized by the IEPA November, 2016 Page � 4