R96-79 ACCEPTING THE PROPOSAL AND AUTHORIZING A CONTRACT

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.� 4 '.1 � •` , ' MANAGEMENT SERVICES DEPARTMENT MANAGEMENT INFORMATION SYSTEMS DIVISION Memorandum No. 96-04 June 26, 1996 MEMORANDiJM FOR: Honorable Mayor and City Council FROM: Daniel R Sommerfeldt,Acting City Manager David S. Johnston, Manager, MIS Division James L. Williams, Jr., Police Chief SUBJECT: Purchase of Computer Aided Dispatch/Mobile Data Computer Systems REFERENCES: . l. MIS Division Memo 95-10, subject as above, dated November 2, 1995. 2. MIS Division Memo 95-10, subject as above, dated November 15, 1995 PURPOSE: This memorandum is provided to secure Council acceptance of the bids of Motorola, Inc., Dictaphone Corporation, and MOWCO Corporation to furnish equipment for the modernization of the consolidated emergency services communications center. BACKGROUND: MIS Division Memo 95-10 and 95-15 began the process of acquisition of equipment, software, and services to modernize public safety dispatch, records, and communications operations. Council, on November 6, 1995, approved contracts for mobile data computers and associated radio frequency equipment, electronic dispatch consoles, and computer-aided dispatch and records softwaze. On November 20, Council approved the acquisition of the IBM AS/400 computer on which to run the newly acquired software. Since November, agreement has been reached with the Macon County Sheriffs office on communications center consolidation, the AS/400 computer has been installed, individual CAD workstations have been purchased, and training, data conversion, and electronic map conversion have begun. Renovation and expansion of the communications facility will begin in the near future to be com leted in late Jul . Pro'ect mana ement res onsibilities assed from the , P Y J g P P Management Services Department to the Police Department in May. We now project that the new dispatch facility, using the new software and computers for dispatch and records, will go on-line in early November and that Mobile Data Computers will go on-line in the Spring of 1997. This phased implementation is a change from the schedule previously briefed to you; it was adopted for operational reasons, to enable us to better cope with the inevitable confusion which results from any procedural change of this magnitude.