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' ' �' � Management Information Services Division <br /> ` � '� Memorandum No.96-04 <br /> Page 2 <br /> With the delay in MDT implementa.tion, we have elected not to execute the previously- approved <br /> contract with Electrocom for mobile data terminals and supporting radio frequency <br /> infrastructure. Because of the volatility in computer prices, we deem it to be more prudent <br /> fiscally to defer this action until a poi.nt nearer to the implementation date. We aze using the time <br /> interval thus created to investigate altemative approaches, to include lease vs. buy altematives for <br /> the RF backbone and the potential to use environmentally hardened notebook computers with <br /> vehicle docking stations in lieu of dedicated mobile terminals. We will retum to you with <br /> revised bids prior to any procurement action on MDT's and RF infrastructure. <br /> In November, the new telephone system, call logging and recording systems, and dispatcher <br /> console furniture were identified as still in the procurement process. With the finalization of the <br /> communications center design, that procurement can now proceed. Enclosure 1 provides a <br /> summary of the competitive bids received for each of these sub-systems, as well as the estimated <br /> cost provided to Council in November. With the exception of the call logging/recording <br /> equipment, the lowest bid is the one recommended for purchase. The memo at Enclosure 2 <br /> provides the basis for the recommendation to go with a slightly higher bid for this equipment. <br /> Staffwill be available at the meeting to answer any questions that you may have. <br /> RECONIlVIENDATIONS: <br /> a. That Council approve the resolution at Enclosure 3, accepting the bid of, and <br /> authorizing the execution of an agreement to purchase with, Motorola, Incorporated for an <br /> emergency telephone system, including equipment, installation, training, shipping, and e�rtended <br /> maintenance. <br /> b. That Council approve the resolution at Enclosure 4, accepting the bid of, and <br /> authorizing the execution of an agreement to purchase with, Dictaphone Corporation, for a <br /> loggi.ng and call check recording system, including equipment, installation, training, shipping, <br /> and first year maintenance. <br /> c. That Council approve the resolution at Enclosure 5, accepting the bid of, and <br /> authorizing the execution of an agreement to purchase with, MOWCO Corporation, for eight <br /> dispatch workstations, to include furniture, installation, shipping, and two-year warranty. <br /> 5 Encl <br />