R2016-86 AUTHORIZING PROFESSIONAL ENGINEERING SERVICES AGREEMENT

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be sized to drain portions of the City within a reasonable distance of the new roadway. Timeline: Construction on Baltimore Road is scheduled to begin in 2017. 2. Nelson Park Neighborhood Storm Draina�e: This project addresses the area ranked as the 2"d highest priority in the 2009 Master Plan. The project will separate storm drainage from the sanitary sewer system serving the neighborhood along with other storm drainage improvements. These improvements are planned to be funded through a low interest loan administered by the Illinois Environmental Protection Agency. Timeline: Construction is scheduled to begin spring of 2017. 3. Meadowlark Subdivision: This project targets the neighborhood's ongoing storm drainage problems which were ranked as the 1 St priority in the 2009 Master Plan. Drainage problems in Meadowlark include flooding in the major storm drainage ditch coursing through the neighborhood, storm sewer surcharging during heavy rains, and general street flooding. Timeline: These improvements are scheduled to begin in late 2017. BACKGROUND: On February 26, 2016, the Public Works Department issued a request for proposals and qualifications from area engineering firms. Nine firms responded to the City's request and 5 firms submitted formal proposals and statements of qualifications. Public Works Department staff reviewed the proposals and recommends Farnsworth Group as the firm best able to serve the City in preparing a preliminary engineering design of the storm drainage in the 32°d and Fulton area of the City and providing recommendations for future actions. Farnsworth is an engineering firm located in Central Illinois and has a branch office in the City. They have completed several design projects for the City. The 32°d/Fulton Drainage Improvement Project will be completed in 3 phases: 1. Preliminary Drainage Design: This phase will review the area storm drainage system, or lack thereof, and will prepare an action plan for the City consisting of future drainage projects to be designed and constructed to address identified problems. The main product for this phase will be the preparation of a Preliminary Design Report that will identify the specific drainage concerns, prioritize them, recommend solutions, and estimate probable costs. Preliminary results should be completed in time to incorporate recommendations into the City's 2017 Capital Improvement Plan and the final report should be completed by February, 2017. 2. Final Design(s): Using the Project Design Report referenced above, City staff will be able to clearly outline the scope of services to plan for the design and construction of future drainage projects. It is anticipated that the majority of these projects will be a few years in the future, depending on their size and complexity. The 2009 Storm Drainage Master Plan suggested that possible design and construction costs to address storm drainage in this area could exceed $10 million. Therefore, it is likely that projects in this area will be scheduled in future years such that they can be accomplished within the expected revenues of the system or that a low interest loan be sought to finance the work. 3. Construction Phase(s): This phase will consist of constructing identified improvements. Depending on the area needs and projected costs, this phase could be broken into multiple projects to better schedule the work and meet the funding ability of the City. Construction is not currently shown in the City Capital Improvement Plan. The current project will enable future design and construction projects to be planned in the Capital Improvement Plan. � 2 �