R95-163 ACCEPTING THE PROPOSAL AND AUTHORIZING CONTRACT

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' Conversion Conversion, if provided for herein, or if requested by the Customer after contract execution, will be controlled by the HTE SCR form which will be prepared for the Customer by the HTE Conversion Team Manager. There will be a two hundred fifty dollar($250.00) non-refundable processing fee for preparation of each SCR requested by the Customer. HTE will proceed on the SCR when the signed SCR is returned with the Customer's authorization along with fifty percent(50%) payment, less the � processing fee. The final fifty percent (50%) payment is due upon complerion. Data must be given to HTE in an IBM compatible format on a specified magnetic media and must match data field defmition. Input data file clean up shall be the responsibility of the customer. Additional conversion, if necessary, will be invoiced at the prevailing rate per hour. It is understood that no two systems and file structures are exactly alike and there may be a need for some manual conversion efforts to take place along with the electronic conversion. SCR form(s)for any conversion services included in this Agreement are attached for Customer signature and return to HTE. Cancellation Charges Customer acknowledges that HTE makes every effort to schedule training and project management sessions sufficiently in advance to make effective use of HTE's personnel and to obtain favorable prices for travel and living. Accordingly, the following cancellation charges apply to training or on-site project management sessions canceled at the request of Customer: cancellation within seven(7) days of start date, Customer pays fifty percent(50%) of the total price for the training or on-site project management; cancellation within three(3)days of start date, Customer is responsible for entire price of the training or on-site project management. In addition to the foregoing, G�stomer shall be obligated to reimburse HTE for any non- refundable expenses incurred by HTE for travel expenses. Notwithstanding the above, HTE will endeavor to reschedule HTE personnel in order to mirigate Customer's costs and expenses under this paragraph. To the extent HTE is successful in such rescheduling,Customer's payment obligations shall be reduced. Third Party Software and Hardware Unless otherwise stated, Customer shall enter into separate license and/or maintenance agreements with each individual third party hardware or third party software supplier for the equipment or software as may be provided herein. Warranty and maintenance offerings by HTE for its Licensed Program(s) do not apply to any third party hardware or third party software supplied under this Supplement. HTE does not make any wartanties for any non-HTE products unless otherwise provided herein. Non-Hiring Statement During the term of this Supplement and for a period of twenty-four(24)months after the terminarion of this Supplement, the Customer may not offer to hire or in any way employ or compensate any of the employees of HTE or persons who have been employed by HTE within the immediate past twenty-four(24)months without prior consent of HTE. The terms and conditions contained in this Supplement, including the prices, will be honored as set forth herein, provided this Supplement is fully executed by�e�er�99� .��-""�I-��1Yi r3 c.�i 'aC�; �`i��f �F�'�'� Customer warrants that the amounts to be paid hereunder wili be paid out of appropriated funds and are not part of a financing arrangement with any third party. CITY OF ECAT ,I OLICE DEPARTMENT H.T.E.,INC. B : f� - ✓� Y By: - Name: �� ` J ��L��J Name: GIL SANTOS f'-��- � . . . , . Gi� �, ��z.-. I� q �/�q Title � Date Title Date HTE Schedule 2 DECA-Schedule A-9900596.doc Vec 8/2/99 9/3/1999