R94-140 AUTHORIZING EXECUTION OF HIGHWAY SAFETY PROJECT AGREEMENT

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I.� Project Monitoring: The Division of Traffic Safety will conduct periodic on-site reviews of all ongoing highway safety projects to monitor adherence to the project agreement and to review project progress and claim for reimbursement procedures. J. Reports: Progress reports by objective shall be submitted to the Division of Traffic Safety as stipulated in this agreement. The final project report shall be submitted to the Division of Traffic Safety within 30 days after the expiration date of the . project or as stipulated in this agreement. K. Alterations:All alterations shall be requested in writing and shall be authorized in writing by the Division of Traffic Safety before work is started. No oral understanding or agreement not incorporated herein will be binding on either of the parties. L Termination/Cancellation: "Obligation of the State shall cease immediately without penalty or further payment being required if, in any fiscal year,the Illinois General Assembly or federal funding source fails to appropriate or otherwise make available funds for the contract." This agreement may be terminated/cancelled by either parly upon 30 days written notice. Failure to carry out the conditions set forth herein shall constitute a breach of the agreement and may result in termination of the agreement or such remedy as appropriate. Upon termination,the applicant agency will be paid for work satisfactorily completed prior to the date of termination. M. Approval and Ownership of Data and Creative Material:All documents including reports and all other work products produced by the applicant agency under this contract shall be submitted to the Division of Traffic Safety for approval prior to development and same shall become and remain the property of the Division of Traffic Safety. N, Audits:The records and supportive documentation for all completed projects are subject to an on-site audit by the Illinois Department of Transportation, Bureau of Accounting and Auditing. The Bureau of Accounting and Auditing reserves the right to inspect and review during normal working hours the workpapers of the independent auditor in support of their audit report. - The Single Audit Act of 1984 (Public Law 98-502) requires the following: 1. State or local governments that receive$25,000 or more a year in federal financial assistance shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-128. 2. State or local governments that receive less than $25,000 a year shall be exempt from compliance with the Act and other federal audit requirements. 3. Nothing in this paragraph exempts State or local governments from maintaining records of federal financial assistance or from providing access to such records to Federal Agencies, as provided for in Federal law or in Circular A-102 "Uniform Requirements for Grants to State or Local Governments." 4. A copy of ihe audit report must be submitted to the Division of Traffic Safety within "30 days after completion of the audit, but no.later than one year after the end of the local governmenYs fiscal year." 5. One copy of the audit report shall be provided to the Division of Traffic Safety and one copy sent to: Bureau of Census, Data Preparation Division, 1207 East 10th Street, Jefferson, IN 47132, Attn: Single Audit Clearinghouse. , O. Safety Belt Use Requirements: 1. In accordance with the Illinois Mandatory Seat Belt Law (625 Illinois Compiled Statutes, 5/12-603.1)the grantee will establish a safety belt use policy requiring employees to use the appropriate occupant restraint protection devices as ', provided in the vehicle being driven while on official business. I 2. A copy of the safety belt policy will be forwarded to the Division of Traffic Safety within the first month of the project. � P. Bribery Clause Certification: I 1. The undersigned agency certifies that it has not been convicted of bribery or attempted to bribe an officer or employee II of the State of Illinois, nor has the agency made an admission of guilt of such conduct which is a matter of record, nor has any official, officer, agent or employee been so convicted nor made such an admission. 2. Further,the agency is not in violation of Section 10.1 of the Illinois Purchasing Act, nor barred from bidding under Section 33E-3 or 33E-4 of the Criminal Code of 1961. 3