R94-101 AUTHORIZING AN AGREEMENT WITH THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION

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r_ , 14. The DEPARTMENT reserves the right to terminate this AGREEMENT at any time by giving the PLANNING AGENCY fifteen (15) days written notice of such termination. In the event of said termination, the DEPARTMENT shall be liable only for the services rendered to the date of the termination based upon fees described herein. It is understood that all completed or partially completed drawings, records, computations, reports, and other material the PLANNING AGENCY has collected or compiled shall become the exclusive property of the DEPARTMENT. 15. The PLANNING AGENCY shall prepare and submit to the DEPARTMENT a quarterly progress narrative and estimate of incurred expenditures within twenty-one (21) days after the end of each quarter, and an annual completion report, including a narrative on accomplishments for the year and a final estimate of incurred expenditures, within ninety (90) days after the end of the last quarter. 16. The DEPARTMENT' s obligations hereunder shall cease immediately without penalty of further payment being required, in any year for which the General Assembly of the State of Illinois or federal funding source for services rendered under the AGREEMENT fails to make an appropriation or reappropriation to pay such obligations and the DEPARTMENT' s obligations hereunder shall cease immediately without penalty of further payment being . required at any time where there are not sufficient authorized funds lawfully available to the DEPARTMENT to meet such obligations. The DEPARTMENT shall give PLANNING AGENCY notice of such termination for funding as soon as practicable after the DEPARTMENT becomes aware of the failure of funding. 17. The PLANNING AGENCY shall have the option of submitting monthly or quarterly invoices for services performed during each such period. Separate invoices shall be submitted for PL funded and FTA funded activities. (a) The PLANNING AGENCY shall be reimbursed for direct labor costs incurred in fulfilling the terms of this AGREEMENT. (b) The PLANNING AGENCY shall be reimbursed for direct non-labor costs incurred in fulfilling the terms of this AGREEMENT such as, but not limited to the following: (1) Expenses for travel , meals, and lodging, authorized by the PLANNING AGENCY shall be reimbursed. Travel expenses in conjunction with travel essential in fulfilling the terms of this AGREEMENT shall be paid in accordance with the travel policy of the PLANNING A�ENCY. Commuting travel between office and place of residence is not included. The PLANNING AGENCY will be required to retain receipts for reimbursement of travel expenses. The total travel costs chargeable to this contract are estimated to be $ o . -5-