R92-78 AUTHORIZING SUBGRANTEE AGREEMENTS FISCAL YEAR 1992-93

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� I -vi- Purchases between �2,500.00 and �5.000.00. The Sub- grantee shall be required to solicit written bids on ali purchases between �2,500.00 and �5,000.00 but shall not be required to advertise for such bids. The Subqrantee shall solicit bids from an adequate number of suooliers. The Subqrantee shall keep and maintain a written record of all bids received. Purchases over �5.000.00. Purchases over �5,000.00 re- quire City Council approval . For such purchases, sealed bids are publicly solicited and a firm - fixed - price contract ( lump sum or unit price) is awarded to the lowest responsible bidder whose bid , conforming with all the material terms and conditions of the invitation for bids, which is lowest in price . The Subgrantee will draw up specificat�ions with the assistance of the Department , • then advertise for bids in the local newspaper fifteen ( 15) days before the bids are opened . In addition, the Subgrantee will solicit bids from an adequate number of suppliers. The Subgrantee shall keep and maintain a written record of ail bids received . XI . FINDING CONFIDENTIAL Nothing in this Agreement shall be construed to violate the privacy of individuals who are served by the Project , nor shall this Agreement be construed to require �he Sub- grantee to publish or release information to third- parties which would viola��e `�e privacy of such in- dividuals. It is further agreed that ir.formation ob- tained and used by the Department as requirzd by this Agreement , shall not be used or disclosed in such a way as to violate individual privacy and client relation- ships. XII . SUBSEQUENT CHANGES The following types of changes require written approval from the Department : a. Substantial changes in the project work plan. b . Changes in any budget line item which exceed 10 per- cent or �1 ,000.00, whichever is larger . c . Changes in any budget line item which result in an increase in the total Project cost .