R2016-96 ACCEPTING THE BID AND AUTHORIZING A CONTRACT WITH TYROLT INC. (CITY PROJECT 2016-08)

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Public Works Memorandum NO. 2016-51 DATE: July 18, 2016 TO: Honorable Mayor Moore Wolfe and City Council FROM: Tim Gleason, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Resolution Accepting the Bid and Authorizing the Execution of a Contract with Dunn Company for Annual Street Restoration (Mill and Overlay) Project, City Project 2016-08, Section No. 16-00608-00-FP SUMMARY RECOMMENDATION: It is recommended that the City Council approve the resolution awarding the contract for the Annual Street Restoration (Mill and Overlay) Project, City Project 2016-08, to Tyrolt, Inc. d!b/a Dunn Company, as the lowest, responsible bidder in the amount of$1,130,000, and that the Mayor be authorized to execute the contract and the City Clerk to attest. The resolution represents an expenditure of$1,073,390.72 as the low bid plus $56,609.28 for project contingencies. PRIOR COUNCIL ACTION: April 18,2016—Council approved Resolution R2016-45 appropriating $1,220,000 of Motor Fuel Tax funds for the purpose of resurfacing streets and highways under the applicable provisions of the Illinois Highway Code. BACKGROUND: Streets Inspected Annually The Engineering Division inspects and rates approximately 1/2 of the City's streets on a yearly basis. The results of these inspections are input into a computer database which is used to project the future condition of the streets based on their current and historical condition, and surface type (i.e. brick, concrete, asphalt, etc.). This data is then paired with available funding and is used as a basis to aid City Engineering in the preparation of the City's yearly street improvement program. Staff then determines what type of improvement would be appropriate for each street. Project Description The 2016 project will perform mill and overlay work on portions of Mound Road and Jasper Street. It will also consist of overlaying portions of 27`h Street and Ocean Trail Road along the railroad next to US Rte 36. This work will level the approaching pavement adjacent to the railroad tracks to create a smoother transition when crossing the tracks. These improvements are a part of the stipulated agreements with the Illinois Commerce Commission(ICC) and CSX Transportation to make safety improvements at these two crossings. The project will also consist of pavement repairs � 1 �