R2016-97 ACCEPTING THE BID AND AUTHORIZING A CONTRACT WITH OTTO BAUM COMPANY, INC. (CITY PROJECT 2016-11)

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Public Works Memorandum NO. 2016-52 DATE: July 19, 2016 TO: Honorable Mayor Moore Wolfe and City Council FROM: Tim Gleason, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Resolution Accepting the Bid and Authorizing the Execution of a Contract with Otto Baum Company, Inc. for Concrete Street Improvements Project, MacArthur Road, City Project 2016-11, Section No. 16-00611-00-RP SUMMARY RECOMMENDATION: It is recommended that the City Council approve the resolution awarding the contract for the Concrete Street Improvements Project, MacArthur Road, City Project 2016-11, to Otto Baum Company, Inc., as the lowest, responsible bidder in the amount of$300,000 and that the Mayor be authorized to execute the contract and the City Clerk to attest. The resolution represents an expenditure of$264,949.89 as the low bid plus $35,050.11 for project contingencies. PRIOR COUNCIL ACTION: April 18, 2016—Council approved Resolution R2016-46 appropriating $300,000 of Motor Fuel Tax funds for the purpose of resurfacing streets and highways under the applicable provisions of the Illinois Highway Code. BACKGROUND: Streets Inspected Annually The Engineering Division inspects and rates approximately 1/2 of the City's streets on a yearly basis. The results of these inspections are input into a computer database which is used to project the future condition of the streets based on their current and historical condition, and surface type (i.e. brick, concrete, asphalt, etc.). This data is then paired with available funding and is used as a basis to aid City Engineering in the preparation of the City's yearly street improvement program. Staff then determines what type of improvement would be appropriate for each street. Project Description This project will reconstruct a portion of MacArthur Road between a point north of Dancey Court and a point south of the MacArthur Bridge over Stevens Creek. The pavement has developed very large potholes over the course of the last several years that require frequent attention particularly in the winter months. This section of pavement is also showing signs of fatigue due to water infiltration and the age of the pavement. This fatigue results in more potholes. The pavement is over 40 years old. With the amount of pavement failure along with significant amounts of pothole � 1 �