R2016-99 AUTHORIZING AMENDMENT #1 TO LOCAL AGENCY AGREEMENT (MOUND ROAD BRIDGE, CITY PROJECT 2013-25)

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— - L 1 Public A enc II March 7, 2016 Council approved Resolution No. R2016 22 authonzing a oca g y Agreement for Federal Participation to improve Mound Road Bridge over Spring Creek(East), ', Structure No. 058-3037. The Agreement authorizes up to $732,000 in Federal funds which I represents 80% of the estimated construction cost of$915,000. �I May 16, 2016—Council approved Resolution No. R2016-50 appropriating an additional $120,000 �� in State Motor Fuel Tax (MFT) funds to pay for the City's portion of the improvement of the ' Mound Road Bridge over Spring Creek (East). The additional funds are added to $200,000 in MFT j funds approved previously for a total authorized MFT expenditure of$320,000. I BACKGROUND: ', On March 7, 2016, the City Council approved a City-State Joint Agreement for the reconstruction of the Mound Road Bridge over Spring Creek East. Total project estimate for the proposed bridge work was initially authorized at $915,000 with a maximum amount of$732,000 in Federal Funds and State motor fuel tax funds allocated to the City paying the balance of the project costs which �� were projected to be approximately$183,000 at that time. �I Because the project is receiving Federal funding, it is under the direct control of the Illinois Department of Transportation who received bids for the work on April 22"`�. A low bid of $1,022,767.94 was provided by Stark Excavating, Inc. This bid was $90,768 higher than the amount originally authorized. On May 16, 2016, the City Council appropriated $120,000 in additional State motor fuel tax funding for a total of$320,000 to cover the higher bid price and authorized IDOT to accept the bid and proceed with the project. The bridge work began on July 18, 2016. Since the bids were opened, the City requested and has now received approval from DUATS for additional Federal funding to cover the higher project amount. Amendment#1 to the Local Public Agency Agreement(originally approved by Council on March 7) authorizes an additional $86,214 in Federal funds for the project, for a total of$818,214 covering a full 80% of the awarded project cost of$1,022,768. This will reduce the expected City expenditure to $204,554 or 20% of the project costs. However, it should be noted that under the Agreement, the City will be responsible for all project costs that exceed $818,214 which is the Federal funding limit for the project. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: Illinois Department of Transportation STAFF REFERENCE: Richard Marley, Public Works Director, and Matt Newell, City Engineer. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. SCHEDULE: DESIGN AND CONSTRUCTION: Construction began on July 18th and is planned for completion by the end of 2016. � 2 �