R2017-34 Contract with Browning Chapman, LLC for Parking Garages B & C CP 2015-03

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State Motor Fuel Tax funds cannot be used on parking garages that have reserved spaces such as Garage C, or that are not open to the general public (Garage B is leased to ADM). There is currently no identified funding for the ongoing maintenance and improvement of the City's parking garages that will be required within the next 5 years. Project Bid Review The project plans and specifications were prepared by Engineering Division staff. The project was advertised Wednesday, February 15, 2017 and bids were opened on Wednesday, March 8, 2017. The project was advertised with 11 alternate bid items to assure that all of the allocated funds were used. In addition to the base bids, the priority alternates B2 (beam and ceiling repairs in Garage B) and C4 (cleaning and painting steel beams in Garage C) were selected in order to use the available funding. If it appears that additional funds remain at the end of the project, additional work may be authorized. The additional work identified in the unused alternates constitutes an additional $164,300 worth of repair work that will go uncompleted due to a lack of funding. The results for the letting showing the base bids and alternates B2 and C4 are as follows: Bid Price: Base Bids Compared to Bidder + Engineer's Est. Alternates B2+C4 Over(-Under) Browning Chapman,LLC $337,749.00 (7.11%) Western Specialty Contractors $393,427.00 8.20% Golf Acquisition Group, LLC $452,075.00 24.33% Tarlton Corporation $563,550.00 54.98% Engineer's Estimate $363,619.15 ----- Twelve contractors took out bid packets for the Parking Garages B and C Improvements Project and four contractors turned in proposals for the project. Browning Chapman, LLC provided the lowest, qualified bid at 7.11%below the engineer's estimate. Browning Chapman is a structural repair contractor located in Indianapolis, Indiana. They have not completed work for the City in the past. The project engineer, Carl Walker&Associates,has checked references for Browning Chapman and recommends that they be awarded the contract for the parking garage work. The Parking Garage Improvement Project will adhere to the prevailing wage requirements of the State of Illinois. Staff recommends that the City Council approve a contract with Browning Chapman, LLC, to perform the project. Contractors for City Projects shall comply with City Code Chapter 28, Article 10, "Minority Participation Goals for Public Works Contracts." Contractors for City projects shall make a good faith effort to comply with the following minimum goals: 1. Ten(10)percent of the total dollar amount of the contract should be performed by Minority Business Enterprises if subcontracting opportunities are available; and, 2. Eighteen(18)percent of the total hours worked should be performed by minority workers. — 3 —