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The loan is authorized by the IEPA May 2017 <br /> Notice of Award issued to contractor June 2017 <br /> Notice to Proceed is issued to the contractor June 2017 <br /> Project completion October 31, 2018 <br /> BUDGET/TIME IMPLICATIONS: <br /> Budget Impact: Financing for this project will be through the Water Pollution Control Loan <br /> Program. The recommended low bid amount is $3,503,727.83 with a$103,300.63 contingency for a <br /> total of$3,607,028.46. <br /> Repayment of eligible costs will be funded 50%by the Sanitary Sewer Fund which is supported by <br /> user fees and 50%by the Storm Water Utility Fund which is supported by user fees. <br /> The project includes the reconstruction of portions of Clay Street, Johns Street, 22nd Place, 23`d <br /> Street, and 23`d Place. During reconstruction of City streets sidewalk curb ramps are replaced to meet <br /> the American Disability Act. IEPA loan funds will not cover cost to upgrade the sidewalk ramps, <br /> costs for this work is estimated at$60,373.64 and will be covered by the Local Motor Fuel Tax Fund. <br /> All streets meet the criteria for the use of Local Motor Fuel Tax Fund. <br /> Contractor Payment Process: The Project Engineer and the contractor will agree on the work <br /> completed over the month and approve a payment estimate. Upon approving the pay estimate,the <br /> City forwards the estimate along with a payment request to the IEPA to cover the payment. The <br /> IEPA approves the request and issues the City a payment for the completed work. When the City <br /> receives the loan payment a check is then issued to the contractor. <br /> Staffing Impact: Staff time has been allocated in the budget for this project. The City Council has <br /> approved an agreement with BWC to provide direct project oversight for this work. <br /> POTENTIAL OBJECTIONS: There are no known objections to this resolution. <br /> INPUT FROM OTHER SOURCES: Blank, Wesselink, Cook&Associates, Inc., and Illinois <br /> Environmental Protection Agency <br /> STAFF REFERENCE: Richard Marley, Public Works Director, Matt Newell, City Engineer, and <br /> Paul Caswell,Assistant City Engineer. Richard Marley will be in attendance at the City Council <br /> meeting to answer any questions of the Council on this item. <br /> This memorandum was prepared by Paul Caswell, P.E.,Assistant City Engineer. <br /> LEGAL REVIEW: The project plans and specifications were forwarded to Legal and approved for <br /> bidding in February 2017. <br /> Attach: 5 <br /> Cc: <br /> — 4— <br />