R2017-53 Contract with Entler Excavating for Nelson Park Neighborhood Combined Sewer Project CP 2012-22

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Subcontracting is not required for a City project. Entler Excavating will be subcontracting 52%of the work, 2%of which will be with a minority subcontractor. Entler provided documentation that demonstrated a good faith effort toward complying with the goals. This project will be completed in accordance with the Federal Davis Bacon Wage laws. Upon approval of the contract by the City Council,the contractor will receive a"Notice of Intent to Award." The contract will be forwarded to the IEPA for formal loan approval. Upon receiving approval for a loan from the IEPA, and a contract bond and insurance from the Contractor,the City will formally award the contract and issue a notice to proceed with the work. Staff recommends that the City Council approve a contract with Entler Excavating Company, Inc.,to perform the Nelson Park Neighborhood Combined Sewer Separation Project. Project Funding Through the Water Pollution Control Loan Program Awarding the Nelson Park Neighborhood Combined Sewer Separation Project provides the IEPA with actual costs to prepare the final documents that will secure a low interest loan through the Water Pollution Control Loan Program. The loan rate is expected to be 1.75%payable over a 20 year period beginning at the conclusion of the project. The total loan request is summarized below: Work Item Project Estimate Design Engineering $244,000 Loan Eligible Construction Cost $3,443,354.19 3%Construction Contingency $103,300.63 Loan Ineligible Construction Costs* $60,373.64 Construction Engineering $318,985 Total Estimated Project Cost $4,170,013.46 Total Estimated IEPA Loan Amount $4,109,639.82 *IEPA has identified sidewalk removal and replacement for the installation of detectable sidewalk warnings as ineligible construction costs. Costs for this work will be covered by the Local Motor Fuel Tax Fund As noted above, upon Council authorization of the contract,the City will issue a Notice of Intent to Award to the contractor. The IEPA will review, approve the contracts and authorize a loan to cover the project. Upon formal approval of the loan by the IEPA,the City will issue a Notice to Proceed to the contractor. SCHEDULE: Bids opened by the City March 30,2017 City Council receives and approves bids April 17, 2017 Notice of Intent to Award issued to contractors April 18, 2017 IEPA approves bids and authorizes final award May 2017 — 3 —