R2017-55 Contract with Otto Baum for Local Motor Fuel Tax Street Improvements Concrete CP 2017-26

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North Fork Rd. West side of East side of Patching Air ort Rd. Airport Rd. Parkway Dr 27`h St. Cul-de-sac Patching Melwood Ct. Country Club Rd. Cul-de-sac Concrete Recon 1,075 0.41 Kelly Ct. End of Street Melwood Ct. Concrete Recon 165 0.06 Total Length 1,240 0.47 Website A website has been set up to track the progress of the projects being funded by the local motor fuel tax, www.buildingdecatur.com. It will contain project updates along with photos and videos. Letting Results The project scope and specifications were prepared by the Engineering Division. The project was advertised on March 22, 2017, and bids were opened on April 6, 2017. The results of the letting are as follows, (bid tabulation attached): Bidder Base Bid Sum of Total Bid Compared to Price Alternate Bids Price Engineer's Est. A-G Over Under Otto Baum Company $1,017,373.70 $364,943.78 $1,382,317.48 (21.02%) Kinney Contractors, Inc. $1,032,608.03 $400,237.90 $1,432,845.93 (18.13%) Engineer's Estimate $1,235,289.63 $514,849.40 $1,750,139.03 ------ Eight contractors took out bid packages for the Concrete Street Improvement Project and four submitted bids. Two of the submitted bids were non-responsive. Otto Baum Company provided the lowest responsible bid at 21.02%below the engineer's estimate. Concrete related items came in at a lower price compared to last year, and the City relies on previous year prices and market trends to estimate costs. The sum of alternate bid prices is for work associated with Sunderland Drive, Sheffield Drive, Sheffield Court,Newcastle Drive, Southampton Drive, Forest Avenue, and North Fork Road. Since the bid prices came in lower than estimated all the alternate bid streets will be a part of this project and the total bid price reflects this amount. Otto Baum Company has completed many projects such as this for the City. Contractors for City Projects shall comply with City Code Chapter 28,Article 10, "Minority Participation Goals for Public Works Contracts." Contractors for City projects shall make a good faith effort to comply with the following minimum goals: 1. Ten(10)percent of the total dollar amount of the contract should be performed by Minority Business Enterprises if subcontracting opportunities are available; and, 2. Eighteen (18)percent of the total hours worked should be performed by minority workers. — 3 —