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iv. From time to time, create such sub-committees as may be <br /> needed for the Executive Board to perform its duties; and <br /> v. Serve as liaison between the Executive Board and the <br /> Operations Group. <br /> b. Vice-Chair <br /> In the absence of the Chair, the Vice-Chair shall perform the duties <br /> of the Chair. <br /> c. Secretary/Treasurer <br /> /Trea r r <br /> The Secretary/Treasurer shall: <br /> I. Oversee the recording, maintenance, and custody of the <br /> records of CIRDC and the minutes of all meetings of CIRDC; <br /> II. See that all notices are duly given according to these By- <br /> Laws; and <br /> Ill. Perform, or delegate to CIRDC's staff employees, all duties <br /> incidental to those generally assigned to the offices of a <br /> Secretary and a Treasurer, and to perform those duties <br /> prescribed by the Executive Board. <br /> 4. Meetings <br /> a. The regular meetings of the Executive Board shall be held quarterly <br /> on the second Wednesday of the month. The October meeting shall <br /> be the annual meeting at which the annual budget of CIRDC is <br /> adopted. The Secretary/Treasurer shall cause notice of these <br /> regular meetings, including an agenda, to be mailed to each <br /> member of the Executive Board at least fourteen (14) days before <br /> the meeting. The business of the meeting shall be limited to those <br /> items appearing on the agenda. <br /> b. Special meetings of the Executive Board may be called by the <br /> Chair or the Executive Board on its own motion. The date, time, <br /> and location of special meetings shall be determined by the <br /> person(s) calling the meeting. Written notice of special meetings, <br /> including a specific agenda for the meeting, shall be mailed to each <br /> member of the Executive Board at least forty-eight (48) hours <br /> before the meeting. Only those items appearing on the agenda may <br /> be considered at the meeting. <br /> 4 <br />