R2018-44 Execution a Contract with Dunn Co. for 2018 Local Motor Fuel Tax Street Improvements CP 2018-25

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Letting Results The project scope and specifications were prepared by the Engineering Division. The project was advertised on April 11,2018, and bids were opened on April 26, 2018. The results of the letting are as follows (bid tabulation attached): Bidder Base Bid Sum of Total Bid Compared to Price Alternate Bids Price Engineer's Est. Over Under Dunn Company $1,778,765.85 $551,697.65 $2,330,463.50 (8.60%) Engineer's Estimate $1,948,605.03 $601,145.75 $2,549,750.78 ------ One contractor out of the three that attended the pre-bid meeting took out a bid package for the Local MFT Street Improvement Project, and one (1) submitted a bid. Dunn Company provided the lowest responsible bid at 8.60%below the engineer's estimate. The lower bids can be attributed to an over-estimation of rising prices. The sum of alternate bid prices is for work associated with East Main Street,North 18th Street, and West Decatur Street,which were listed as alternates separately in case bid prices came in lower than expected. Since the bid prices came in lower than estimated, the alternate bid streets will be a part of this project and the total bid price will be awarded as part of this contract. Dunn Company has successfully completed many jobs of this type for the City. Contractors for City Projects shall comply with City Code Chapter 28,Article 10, "Minority Participation Goals for Public Works Contracts." Contractors for City projects shall make a good faith effort to comply with the following minimum goals: 1. Ten (10)percent of the total dollar amount of the contract should be performed by Minority Business Enterprises if subcontracting opportunities are available; and, 2. Eighteen (18)percent of the total hours worked should be performed by minority workers. Subcontracting is not a requirement for City Projects. Dunn Company will self-perform 62.37%of the contract and subcontract out the other 37.63%with 1.59%being performed by Minority Business Enterprises (MBE). Dunn Company has provided documentation showing contact made to at least 3 different contractors for each type of subcontracted work not being done by an MBE. A good faith effort was made to comply with the goals. SCHEDULE: Following approval of the contract by the City Council, work on this project shall begin after a "Notice to Proceed"has been issued from the City. The Asphalt Street Improvement project is scheduled to be complete by September 28, 2018. A final project report will be prepared for Council at the end of the project. —3 —