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027 MAINTAINING BID STATUS <br /> To be retained on the active bidders list,bidders MLTST respond to the Invitation to <br /> Bid. To protect your status as an active bidder, please complete and return the bid <br /> proposal form indicating a "NO BID" at this time. Three (3) consecutive failures to <br /> respond to bid invitations could result in automatic removal from the bidders list. <br /> 028 BID EVALiJATION <br /> The bids are carefully examined by the Purchasing Division as well as the user <br /> deparhnent(s). The low bid must meet any surety requirements and technical <br /> specifications that are required. Bids may be disqualified for failure of the <br /> commodity or service offered to meet the specifications in the Invitation to Bid. <br /> Unbiased judgment is used when making a recammendation. � <br /> U29 BID AWARD <br /> The contract will be awarded to the lowest and best responsive and responsible <br /> bidder meeting specifications. A responsible bidder is one whose reputation, past <br /> perforrnance, businass and financial capabilities are judged by the City to be <br /> capable of satisfactorily perfornung contractual obligations. <br /> 030 REJECTION OF BIDS � <br /> Failure on the part of the bidder to comply with the instructions may result in bid <br /> rejection and/or cancellation of orders without liability to the City. The City may <br /> however reject ali bids whenever it is deemed in the best interest of the City to do <br /> so, and may reject any part of the bid. The City may also waive any informalities or <br /> irregularities in any bid. <br /> 031 NOTICE TO PROCEED <br /> A signed purchase order will be the Contractor's authorization to proceed. <br /> 032 CONTRACT RENEWAL <br /> Any contract or agreement executed in conjunction with the award of a bid may be <br /> renewed for an additional 12 months if agreed to in writing by both parties at Ieast <br /> thiriy days prior to the terinination of the last year of the contract. Renewal of this <br /> contract shall be subject to appropriation of funds by the Cify Council. <br /> -9- <br />