R2018-140 Resolution Authorizing an Intergovernmental Agreement Between the City of Decatur and Macon County for Costs and Maintenance of Traffic Control Devices

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13. The City shall maintain all signal equipment and interconnects for interconnected signal systems at intersections with at-grade raiiraad crassings,for the intersections identified in EXHtBIT A. Traffie signals interconnected with at-grade railroad crossings�hall not be modified without prior appraval by the I!linois Commerce Cammissian,which approval shal! be sought by the City. The Gity shall notify the Illinais Commerce Commission whenever it repairs,to ariginal condition, intercannected signals at at-grade crossings that have been materially damaged. 24. The Cc�unty may elect to alfavu the City to determine signal timing ta coordinate and regulate traffic f(ow at any location. The County may withdraw its election at any time, upon reasonable notice to the City, and shall thereafter be solely responsible for signal timing at that (ocation. 15. The City shalE promptiy inform the Caunty of any changes made in signal timings. 16. The City shal!submit invoices on a quarterly basis,for its costs incurred, less any third-party damage payments received during the billing period for repair of traffic cantral devices that are the responsibility of the County. 27. The City shafl be entitled to compensatian for all labor, equipment,and materials reasonably required to maintain the traffic control devices identified herein. The cost for labar shall be determined by the actual hourly rate for employees, plus a multiplier calculated by the City to include its direct and indirect labor costs, induding but not limited to taxes, retirement,social security, health, haspitaiization,and life insurance,warkers compensatian, holidays,vacation, and sick leave. Equipment casts shall be billed at the rates published by the State of Illinois in the Schedule of Average Annual Equipment Ownership Expense. The cost for work performed by a third-party under contract shali be the actual contract cost. 18. The County shall be perrnitted to examine records of the City, to confirm that all costs billed are fully documented as required herein. 19. The City shall maintain,for a minimum of three (3)years following completion of each item of work, adequate books, recards, and supparting documentation verifying its invoices, and the amounts, and recipients,af all funds disbursed to third parties. 20. No single expenditure exceeding$10,000 for repair or damage to an installation that is the County's responsibility shall be made withaut prior approval by the County Engineer. 21. Hours,or parts thereaf, billed far maintenance sha(I be itemized, and shali be for actual time directly related ta the work. Invaices shall specify quantity and price term for a!1 labor, equipment, and materials invoiced. 22. The City shall direct all invoices to: