Laserfiche WebLink
6. Dacumentation of persons benefitir►g from grant activities, including raceJethnicity <br /> and incame to substantiate achievement af the CDBG Natianal Objective of benefiting <br /> primarily persans af low and moderate income. <br /> 7. Personnel actians. <br /> 8, Acquisition and dispasition of property. <br /> 11. The records which, at a minimum, must be maintained are as follows: <br /> 1. Financial Records:The SUBRECIPMENT shall, at a minimum, maintain the following <br /> records for each grant received under separate agreement fram the CITY: <br /> a. Cash receipts Register: For recording of funds received in connection the grant <br /> pragram. <br /> b. Cash Disbursements Register: For recording disbursement of funds from the <br /> Agency's CDBG account(s). All disbursements must be supparted by <br /> apprapriate documentatian {e.g.: payrall records, invoices, contracts, etc.} <br /> demonstrating the nature and use af each payment and showing approval af <br /> the program director or other autharized aff'rciaL (n additian,the <br /> SUBRECIPlENT agrees#o provide the ClTY such financia! reports and additional <br /> source documentation as the CITY may reasonably require and ta comply with <br /> such reasonable additianal#inancial control procedures as may be required ta <br /> be retained in files maintained by the SUBRECIPIENT. <br /> Payroll records:A basic time and activity tracking system shall be maintained <br /> to substantiate the services and staff time charged ta the project.This should <br /> include time sheets documenting each person's tota(time and time charged <br /> against the grant;time sheets must be signed by both the emplayee and <br /> authorized supervisor of the employee. <br /> 2. Equipment Records:A record shall be maintained for each item of equipment <br /> acquired for the Program. Equipment is defined as tangible personal praperty <br /> {including information technalogy systems}which has a useful iife of more than ane <br /> year and a per-unit acquisition cast which equals ar exceeds$500.00.The records <br /> shall inc(ude: (1} a description (inc(uding modei and seria( number} of the property; (2j <br /> the da#e of acquisition; and (3}the acquisition cost (shawing the percentage af the <br /> tota) costs paid aut of this Grant,) Such equipment recards are necessary for HUD <br /> recodrng requirements. However,SUBRECIPIENT acicnowledges tha#this recarding <br /> requirement daes not indicate that the CITY will pay for equipment.The CITY does not <br /> provide funds for eqe�ipment purchases, including information technology systems. <br /> 3. Supply Recards:A recard shall be maintained for supplies purchased for fihe Program. <br /> Supplies include all tangibfe persanal property other than equipment. Records for <br /> supplies sha!! be maintained for supplies which are acquired for the Program,for a <br /> cost equal or exceeding$20Q.00.The SUBRECIPIENT shall also provide records <br /> shawing a cost comparisan for supplies purchased. Cost comparisan records shall be <br /> 6 <br /> EXHIBtT A <br />