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utiliZed bythe SUBRECIPIENT. In addition,The Neigh6orhood Services <br /> Division may be natified and the CITY may require a meeting with the <br /> Executive Board of the SUBRECIPiENT to carrect the situation. <br /> 3. SUBREClPlENT understands that a pattern af(ate, improper,or erraneous <br /> reporting could be grounds far terminatian of this Agreement at the <br /> CITY's sole discretion, <br /> 4. The CITY reserves the right to make apprapriate adjustments for any <br /> funds previously paid out by the CITY but unexpended by the <br /> SUBRECIPIENT. <br /> 5. Reports witl be submitted to the Neighbarhoad Services Divisian and <br /> shall consist of the follawing: <br /> i. Beneficiary Demo�raphic data: Client statistics (i.e., number of <br /> people served, number of Decatur residents served, 6eneficiary <br /> race/ethnicity and incames) for the repart period. <br /> ii. Pro�ram Accomplishments and Narrative: Indicating progress <br /> against program goals as Qutlines in Appendix A, and additionaf <br /> information in narrative format that elucidates program <br /> accomplishments and outlines any unanticipated results. <br /> iii. Financial Report: Indicating the budgeted expenses and revenues <br /> cons'rsten#with the appropriation for the grant Program as shown <br /> in Appendix A. and the actual revenues and expenditures for the <br /> period cavered by the report. <br /> iv. Suppartin�documentation:AI! Pragram expenditures charged fio <br /> the CDBG Grant shall be supported with source dacumentation. <br /> Documentation may include copies of paid invoices, receipts, and <br /> time sheets signed by each employee and supervisar paid with <br /> CDBG funds. Other documentatior� may be required by the CITY ta <br /> document the amaunt expended in the report period. <br /> XIl. ANNUA!AUDIT:The C1TY's Neighborhood Services Division requires that al!SUBREClP1ENTS <br /> prepare and submit to the CITY an audit of the financial records of the SUBRECIPIENT <br /> pertaining€o the receipt and use of CDBG funds as required by the Omni Circular. If the <br /> SUBRECIPIENT receives federal funds from sources other than the CITY's CDBG program, a <br /> combined single audit is permissible, provided sa'rd audit clearly identifies the amount of <br /> CITY CDBG funds received,the amount expended and encumbered,and the purpose$of the <br /> expenditures.The Cli'Y sha(( have the right to review and madify the scope of said audit. <br /> Said audit of CDBG funds shall encampass and be limited to the term of this Agreement. <br /> SUBRECIPIENT is responsible for clearly identifying and accounting for funds received and <br /> expended during separate program years;that is, an individual audit must disting�ish <br /> expenditures and encumbrances made against funds received under separate Grant <br /> 8 <br /> EXHtBIT A <br />