R2020-118 Resolution Approving an Agreement with Clark Dietz Inc. to Provide Professional Engineering Services to the City of Decatur, City Project 2020-06

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the work shall be quality control inspection of the materials,construction methods and techniques to assure that the Contractor builds the project in accordance with the plans and specifications. 2. Construction Inspection and Reporting. The Consulting Engineer shall make visits to the site at intervals appropriate to the various stages of construction to observe as an experienced and qualified design professional the progress and quality of the executed work of the Contractor and to determine in general if such work is proceeding in accordance with the Contract Documents. During such visits and on the basis of on-site observations,the Consulting Engineer shall keep the City's Representative informed of the progress of the work,shall endeavor to guard the City against defects and deficiencies in such work and may disapprove or reject work failing to conform to the Contract Documents. Formal notification of the progress of work shall be in the form of bi-weekly project progress meetings held between the Consulting Engineer,Contractor and City's Representative. Project schedule updates shall be submitted to the City's Representative in writing. 3. Review of Technical and Procedural Aspects. The Consulting Engineer shall review and approve (or take other appropriate action in respect to Shop Drawings,the results of tests and inspections and other data which each Contractor is required to submit,determine the acceptability of substitute materials and equipment proposed by the Contractor(s),and receive and review(for general content as required by the Specifications)maintenance and operating instructions, schedules,guarantees,bonds and certificates of inspection which are to be assembled by the Contractor(s). 4. Contract Documents. The Consulting Engineer shall receive from each Contractor and review for compliance with contract documents all required document submissions including but not limited to Performance and Payment Bonds,certificates of insurance report forms required by any City, State or Federal law or rule or regulation and submit the forms to the City's Representative for final approval. 5. Conferences and Meetings_The Consulting Engineer shall attend meetings with the Contractor, such as pre-construction conferences,progress meetings,job conferences,and other project- related meetings,and prepare and circulate copies of the minutes thereof to the City's Representative. 6. Documentation. The Consulting Engineer shall prepare all documentation and provide the same to meet the requirements defined in the Illinois Department of Transportation Construction Manual and Documentation Guide("Manual"). The Manual used shall be the most current at the time of inspection. Documentation shall be available for review by the City's Representative at all times. Specifically,the Consulting Engineer shall,in addition the above, a. Prepare Inspector's Daily Reports and Quantity Book as required in the Manual. b. Maintain,at the job site,orderly files for correspondence,reports of job conferences,Shop Drawings and samples,reproductions of original Contract Documents,including all Addenda,Change Orders,Field Orders,additional Drawings issued subsequent to the execution of the Contract,the Consulting Engineer's clarifications and interpretations of the Contract Documents,progress reports,and other Project-related documents. C. Keep a diary or log book,recording the Contractor's hours on the job site,weather conditions, data relative to questions of Change Orders,or changed conditions,list of job site visitors, daily activities,decisions,observations in general,and specific observations in more detail,as in the case of observing test procedures and send copies to the City's Representative. Last Revised:08/11/2020