R2021-75 Resolution Authorizing an Intergovernmental Agreement with the State of Illinois Department of Innovation and Technology and the City of Decatur, Illinois for Fiber Optic Network Management Services

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JULIE work efforts included as part of this annual fee include the costs of maintaining GIS database systems,Arc Map and other GIS tools, engineers, management and leveraging of the State's JULIE locate service provider for quantity discount on tickets as well as updates, modifications and changes as necessary. For instance,when JULIE makes changes to their requirements, the changes that need to be made to support the City's JULIE protection would come from the annual costs that the City pays. Ongoing ticket based JULIE costs are detailed below under Ad Hoc Services. (2) Ad Hoc Services (Each of the services listed below will be initiated only after Public Agency approval to the quote): (a) Relocate Work: Cost+ 20% (b) Maintenance, scheduled or unscheduled: Cost+20% Scheduled Maintenance consists of any maintenance work that the City may wish to have DoIT perform in the execution of its duties as the City's fiber management services provider. For scheduled maintenance, Public Agency provides DoIT with a scope of work, will receive a quote, and must approve before the work would be performed. This maintenance would include, but is not limited to: splicing work to allow new customers to come online, new handholes, mid-sheath entry, contractor meetings, etc. Unscheduled Maintenance consists of maintenance that must be responded to immediately and cannot wait for City approval, such as emergencies. In the case of Unscheduled Maintenance, DoIT shall first attempt to retrieve unscheduled maintenance costs from the responsible party causing the unscheduled maintenance. If this is not possible, the State shall allocate the unscheduled maintenance costs between the IRU owners of the fiber strands, in proportion to the quantity of fiber owned. Any out of pocket costs incurred due to unscheduled maintenance will be the responsibility of the Public Agency. (c) JULIE Locate Services: Cost+20% JULIE costs will be billed on a cost+ basis, as described above, based on tickets received monthly by DoIT from the locate service provider. DoIT will provide monthly ticket reports to the City of Decatur upon request. At any time, the City may request historical ticket reports. (d) Any services outside of these scopes: Time and Materials (i) Material will be billed at cost+ 20% (twenty percent). Time will be billed at current DoIT hourly rates. 2.2 All amounts due DoIT are payable in full within thirty(30) days from date of invoice ("Due Date"). Invoice amounts not paid on or before the Due Date shall bear interest at the rate of one and one-half percent(1.5%) per month or the highest lawful rate,whichever is lower. ARTICLE 3- FIBER MANAGEMENT SERVICES 4