R2023-11 Resolution Authorizing City Manager to Execute Contract Extension with First Mid Insurance Group DBA JL Hubbard Insurance and Bonds Agency for Employee Benefit Broker and Advisory Services

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First Mid INSURANCE GROUP ➢ Provide as agreed upon periodic financial review of the group self-insurance including actual vs. budget, aggregate and stop loss review, utilization review, contributions by employer, employee and retiree, and projected costs ❖ Communications and Assistance ➢ Attend regular and special meetings (some with as little as 2 days notice) as requested including City Council Meetings, contract negotiations, and with City staff ➢ Provide customer service to staff, employees and retirees to resolve provider issues including billing, claims and vendor service ➢ Recommend and assist City staff in developing improved communications with employees and retirees ➢ Assist or conduct employee educational meetings on benefit coverage and trends including providing benefit information to employees and retirees ➢ Assist with regular, open and new employee enrollment process including attending employee meetings, developing enrollment materials and verifying enrollment accuracy ❖ Compliance & Resources ➢ Evaluate and review plan designs to assist and ensure plans are in compliance to state and federal regulations ➢ Review and evaluate benefit plan documents, summary plan descriptions, contacts, required communications to employees and regulatory agencies as requested ➢ Provide samples of suggested language for required communications to employees and regulatory agencies ➢ Conduct periodic meetings and provide materials discussing practical implementation of the Patient Protection Affordable Care Act and related State of Illinois requirements ➢ Assist, review and evaluate compliance procedures for other programs such as COBRA and HIPAA e