R2023-157 Resolution Authorizing Sub-Recipient Agreement Between City of Decatur and Inherited Services For Clean-Up Green-Up Initiative

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L. Immediately report to City any damage to property or person caused by Subrecipient, its employees,agents, or officers, in the performance of a work order to the resident, owners and City. M. Provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of this Agreement. Section 3. PAYMENTS. A. The funds appropriated for the Program shall be for an amount not to exceed One Hundred Thousand Dollars($100,000). Subrecipient acknowledges that the amount of this appropriation is for performance and completion of work and that the scope of work may be adjusted during the program year as determined by the City.Any additional or new appropriations shall occur only upon specific approval by the City. Subrecipient understands that the awarding of the grant under this Agreement in no way implies the continued financial support of the program or services of the Subrecipient by the City beyond the specific period of this Agreement. B. City shall pay Subrecipient only for those Project costs that have been approved as set forth in the Agreement prior to the performance of any work. C. Payments to Subrecipient will be made no less than twice a month following inspection and confirmation that all tasks set forth in each work order have been completed in conformance with the work order,the approved budget and expenditure for the specific work order and written approval of the homeowner where the project is being performed and this Agreement. D. All requests for payments from the City from Subrecipient must be supported by appropriate documentation including, but not limited to, invoices,contracts and other documents demonstrating the nature and use of each payment and showing approval of the program director or other authorized official. In addition,the Subrecipient agrees to provide the City such financial reports and additional source documentation as the City may reasonably require and to comply with such reasonable additional financial control procedures as may be required to be retained in files maintained by the Subrecipient. Section 4. TERM OF AGREEMENT. The term of this Agreement shall begin on the date it is entered into and shall end no later than December 15, 2024. Section 5. NON-COMPLIANCE,SUSPENSION OR TERMINATION. A. Either Party may terminate the award of funds under this Agreement in whole or in part for their convenience.Termination is affected by the initiating party upon receipt of written notification by the other party setting forth: (1)the reasons for termination; (2)the effective date of termination; (3)the portion to be terminated, in the case of partial termination. In the case of partial termination, if the City in its sole discretion determines that the remaining portion of the award will not accomplish the purposes for which the award was made, it may terminate the entire award.