R2023-249 Resolution Accepting the Bid and Authorizing the Execution of a Contract with Christy-Foltz, Inc. for the Decatur Public Library Landscaping Wall Replacement Project, City Project 2023-26C

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11/16/23, 11:54 AM Item Coversheet AEX also proposed the replacement of two landscaping walls around the exterior of the library that are failing. The HVAC replacement bid is expected to be brought to Council for approval in December. Letting Results The project scope and specifications were prepared by Architectural Expressions,LLP. The projects were advertised on October 11,2023, and bids were opened on November 8,2023. The results of the lettings are as follows(bid tabulations attached): Municipal Services Center Corridor Bid Christy-Foltz,Inc. $373,944 Three contractors took out bid packages and only one submitted a bid. Christy-Foltz,Inc.,provided the lowest responsible bid. Christy-Foltz has successfully completed projects of this type for the City. Staff recommends that the City Council approve a contract with Christy-Foltz to perform the Municipal Services Center Corridor Addition Project. Contractors for City Projects shall comply with City Code Chapter 28,Article 10,"Minority Participation Goals for Public Works Contracts." Contractors for City projects shall make a good faith effort to comply with the following minimum goals: 1. Ten(10)percent of the total dollar amount of the contract should be performed by Minority Business Enterprises if subcontracting opportunities are available and/or 10%of the total dollar amount of the contract should be purchase of goods, material and equipment to Minority Business Enterprises. 2. Eighteen(18)percent of the total hours worked should be performed by minority workers. Christy-Foltz proposes to meet the MBE goal with 10%minority subcontractors on this project. They intend adhere to the goal that 18%of total project hours be performed by minority workers. Municipal Services Center Roof Base Bids TPO PVC TPO Rib PVC Rib Membrane Membrane Alternate Alternate Top Quality Roofing $351,900 $369,300 $116,600 $109,500 Henson Robinson Company $392,926 $409,005 No Bid $124,363 Advanced Commercial Flooring $425,000 $439,475 $114,975 $113,400 Wester Specialty Contractors $489,268 $514,122 $174,357 $207,292 Six contractors took out bid packages and four submitted bids. Top Quality Roofing provided the lowest responsible bid. Staff recommends that the City Council approve a contract with Top Quality Roofing to perform the Municipal Services Center Roof Rehabilitation Project. Top Quality Roofing proposes to meet the MBE goal with a 10%minority supplier for this project. They intend adhere to the goal that 18%of total project hours be performed by minority workers. Decatur Public Library Roof Replacement Base Bids Bidder TPO I PVC Membrane I Membrane hftps:Hdecatur.novusagenda.com/agendaweb/CoverSheet.aspx?ItemID=4652 2/4