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PROJECT MANUAL PAGE 5 <br /> 003 BID IDENTIFICATION <br /> Once your bid is completed it should be placed in an envelope and sealed. It is the bidder's <br /> responsibility to ensure that bids are sealed prior to delivery to the Purchasing Division.The <br /> following information must be clearly shown on the outside of the sealed bid envelope:vendor <br /> name and address, bid title and/or bid number. If the bid is not properly identified, it will be <br /> disqualified since it will have to be opened to determine the proper requisition and opening <br /> date. <br /> The exception would be for an informal quotation -the due date and item description should <br /> appear on the envelope. <br /> When bids are submitted through a courier service,each bid must be sealed in the envelope <br /> with all required information identified above and placed inside the courier envelope. <br /> 004 BID SIGNATURE <br /> The bid signature page must be returned with your bid.This page should be filled out entirely <br /> and signed in ink by an authorized representative or agent of the company submitting the bid. <br /> An unsigned bid could be automatically disqualified, even if the bidder or his representative is <br /> present at the bid opening on the day and time specified in the Invitation to Bid. <br /> 005 BID SUBMISSION <br /> Formal bids submitted through a facsimile machine or telephone are not valid and will not be <br /> considered. Only written bids in sealed, properly marked envelopes will be accepted. <br /> The exception would be informal quotations which may be faxed. <br /> 006 F.O.B. POINT <br /> [RESERVED] This provision is not applicable for this project. <br /> 007 DELIVERY <br /> [RESERVED]This provision is not applicable for this project. <br /> 008 FREEDOM OF INFORMATION ACT <br /> Effective January 1, 2010:All documents and records in the possession of contractors,sub- <br /> contractors, and any other person employed by the contractor or sub-contractor to perform a <br /> governmental function on the City's behalf and directly related to the governmental function are <br /> subject to the Illinois Freedom of Information Act.The contractor or successful bidder shall <br /> agree to cooperate fully with the City to ensure the City's compliance with the Freedom of <br /> COD 2023-26A AEX 6541 <br />