R2026-124 Resolution Authorizing Agreement with Burns and McDonnell Engineering Company, Inc., to Provide Professional Engineering Services to the City of Decatur for the South Water Treatment Plant Expansion Plan, City Project 2025-03

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SCOPE OF SERVICES The Scope of Services has been divided into the following Tasks below: 1) PROJECT MANAGEMENT, CONTROLS,AND MEETINGS a) Project Controls and Reporting i) Establish and maintain project communications, controls, and quality management procedures. ii) Perform financial tracking and management, including the preparation and submission of monthly invoices. iii) Coordinate BMcD tasks to align with the project schedule. b) Prepare a meetings and deliverables schedule. c) Prepare a Request for Information(RFI) for the City prior to the kick off meeting. This RFI will be used to compile necessary documentation and identify any information gaps. d) Organize and facilitate the following meetings: i) One (1)virtual kick-off meeting start the project and address communication procedures, discuss the overall project scope and critical path items. ii) Bi-weekly meetings (30 minutes)to review project status (total of 18 meetings). Only the BMcD Project Manager and City Project Manager will attend. iii) Monthly team meetings (1 hour)to discuss action items, technical issues, and overall progress (a total of 6 meetings). Meeting minutes will be distributed to the team summarizing the discussion and action items. iv) Task-specific meetings/workshops as defined in other sections of this scope. 2) REVIEW OF EXISTING DATA a) The City provided 31 reports, studies, design memos, engineering drawings, and data to provide background information on the existing SWTP. b) BMcD will review this information to become generally familiar with the SWTP and work previously performed. c) BMcD will up to five (5) additional reports, documents, or drawings provided by the City to become generally familiar with the information. 3) REGULATORY AND EMERGING CONTAMINANTS a) Evaluate the finished water quality and ability of the treatment processes to meet current and potential future emerging contaminant regulations from the Illinois Environmental Protection Agency (IEPA)and the U.S. Environmental Protection Agency (EPA). b) The following contaminants will be considered: i) PFAS/PFOS ii) 1,4-Dioxane iii) Microplastics iv) Personal Care Products v) Pharmaceuticals vi) Chromium c) BMcD will prepare a summary of each contaminant listed above (including removal requirement concentrations, anticipated timeline, and applicability to the City) in the report, along with a list of potential treatment options and their respective advantages and disadvantages. The summary will also include the advantages and disadvantages of the 2