R2026-160 Resolution Accepting Service Pricing Proposal from Quicksilver Mailing Services to Provide Mailing Services to the City of Decatur

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City of Decatur, Illinois Proposal Mailing Services Quicksilver will provide a service to pick up CITY OF DECATUR's mail at 4:00 PM daily, prepare the mail according to the requirements of the U.S. Postal Service, and deliver this mail to the U.S. Postal Service the next business day. Inserting Quicksilver will provide a daily service to fold and insert 8.5" by 11"documents into a#10 window envelope, seal, and deliver to the United States Postal Service. The envelope can include up to 4 inserts. The service charge will be$0.05 per mail piece. Permit Postage Regarding permit postage, the CITY OF DECATUR can choose to have Quicksilver pay permit postage using Quicksilver's permit account and bill the postage twice monthly.The CITY OF DECATUR can continue to print its permit number on the envelope, but the postage will be paid by Quicksilver's permit. The great majority of the CITY OF DECATUR's permit mail qualifies at the First Class Automated 5-Digit rate which is currently$0.621 per piece. However, some mail does not qualify at this rate because there are not enough pieces to meet the piece volume requirement (150 pieces to a 5-digit zip code) or Quicksilver's address reader can't derive a barcode. Please see the attached USPS rate chart for first class presorted letters to see the range of rates. To account for this additional postage, Quicksilver agrees to charge the current first class 5-digit rate of $0.621 plus $0.01 per piece which totals $0.631 per piece. Mailroom Quicksilver will provide a mailroom service that consists of weighing and metering correct postage to CITY OF DECATUR's outgoing letters and packages. Quicksilver will seek the lowest possible rate on each mailing piece that is available.The service includes submitting certified mail to the USPS and returning the receipts, The CITY OF DECATUR is responsible for preparing the certified forms. The service charge for metering mail will be$0.05 per item plus postage. First Class Automated Presort -Letters Quicksilver will provide a service to barcode, sort and deliver the mail to the U.S. Postal Service. This mail can be permit or metered mail. There is no minimum volume on permit mail if the postage is paid by Quicksilver's permit, If the postage is paid by the CITY OF DECATUR's permit,there is a 500-piece minimum volume.Metered mail is metered with the SCF rate which is currently$0.672 per piece.There is no minimum volume requirement with metered mail. Quicksilver will guarantee 100% qualification of all mail that is properly zip coded. Quicksilver will pay and not charge back residual postage charges from the USPS. The service charge will be $0.05 per piece. Please see the attached saving chart.