R2012-169 ACCEPTING THE AGREEMENT WITH T2 SYSTEMS, INC.

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PUBLIC WORKS DEPARTMENT MEMORANDUM 2012-72 DATE: August 28, 2012 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, Public Works Director SUBJECT: Resolution Approving an Agreement with T2 Systems Inc., for the Purchase of Equipment and License of Parking Enforcement Hardware and Software. SUMMARY RECOMMENDATION: Staff recommends approving an agreement with T2 Systems in the amount of$101,325.50 for the purchase of equipment and license of parking enforcement hardware and software. PRIOR COUNCIL ACTION: • Council met in study session to discuss alternative parking management options on June 6, September 6, and September 13, 2011. Council directed staff to implement free parking in Downtown Decatur in conjunction with building streetscape improvements. Council supported staff's recommendation to acquire a computer based license plate recognition(LPR) system to help assure accuracy and impartiality in parking enforcement. The system will digitally read and record license plate numbers along with date,time and location information. The system will also take a digital photograph of the vehicles to record the vehicles location and position within the parking space. • On February 6, 2012, Council approved amendments to Chapter 34, Traffic and Parking", to implement free parking in Downtown Decatur. BACKGROUND: In February and March, 2012, staff prepared a request for proposals from qualified firms to provide a Fully Integrated Parking Enforcement and Citation Management System(PECMS). The system was to consist of products and/or services designed to provide a long term, cost effective means of enforcing and managing public parking in Decatur. On April 27, 2012,the City received four proposals. After review by Public Works and MIS staff one proposal was determined to be not responsive. Two additional proposals were submitted by the same software firm but utilized slightly different LPR equipment. The software package included in both proposals was determined to not adequately meet the needs of the City. The fourth proposal was submitted by T2 Systems, Inc., headquartered in Indianapolis, Indiana.