R2012-169 ACCEPTING THE AGREEMENT WITH T2 SYSTEMS, INC.

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Reviews of the T2 Systems proposal included an interview and presentation by T2 staff and their LPR supplier, Genetec. During their presentation, City staff learned that nearby Champaign, Illinois, uses the T2 Systems software for parking enforcement and management. Several Decatur staff that will be using the software made a site visit to Champaign to see how the software system works in actual practice. Based on the review of the proposal, interview and working site visit, all reviewers concluded that the parking management system proposed by T2 Systems was the preferred choice. During the parking management system RFP preparation and review process, the City purchased and installed "In-Code" software produced by Tyler Technology for use in the newly adopted City Court. During early implementation of the In-Code system, staff learned that it possessed the capability to perform back-office management of parking citations once issued and entered into the system. Upon detailed review, staff determined that the In-Code citation management capability essentially duplicated the same services included in the T2 Systems proposal. Since it did not make economic sense to acquire duplicate software, a decision was made to seek integration of T2 Systems license plate recognition and citation issuing software products with Tyler Technology In-Code software for back-office citation management. In-Code has the additional advantage in that it is directly integrated into the City's financial management software, Munis. Tyler Technology was sent a copy of the request for proposals for the parking management system when issued in April, 2012. However, Tyler did not respond. The decision to seek an integration between T2 Systems and Tyler was somewhat complicated by the fact that T2 Systems and Tyler Technology did not have a business relationship, nor was either firm familiar with the other firm's products. After significant work by City staff and the technical staffs of both T2 Systems and Tyler Technology, agreement was reached on how best to integrate the products from both vendors. The agreement with T2 Systems purchases equipment and licenses software for parking enforcement and integration with Tyler Technology's In-Code software, and includes the following items: • LPR hardware and AutoVu software procured through Genetec to find parking time zone violators using license plate recognition technology. • Issue citations through T2 eTicketbook integration, and send that citation information, including pictures, via data transmission to the City's computer system for use by Tyler's In-Code system to age and manage the citations. • T2 systems will receive information from Tyler's In-Code software about vehicles that are eligible to be booted. • Handheld Ticket-writers with T2 Flex Handheld Software for issuing citations. This software will also be used by officers not using the LPR solution • T2 Flex Enforcement database configured with violation types and "hotlist information" for communication with handhelds and eTicketbook with AutoVu integration. T2 will build an interface to export citations to Tyler Technologies, using Tyler's preferred XML