R2012-150 APPROVING A CHANGE ORDER TO THE AGREEMENT WITH HOMER L. CHASTAIN & ASSOCIATES, LLP

Home Browse Search

October 3, 2011 —Council approved Resolution 82011-155 authorizing an amendment to the design services agreement between the City of Decatur and Homer L. Chastain&Associates to design improvements to South Main Street and South Franklin Street between Wood Street and Cleveland Avenue for an additional fee of$29,657 which is added to the current authorized fee of $101,774 for a total not to exceed fee of$131,431 BACKGROUND: Street Improvement Project As part of the jurisdictional transfer of Business Route 51 between Cleveland Avenue and Eldorado Street.from the State to the City, the City received $2,245,000 to improve Main Street and Franklin Street between Cleveland Avenue and Eldorado Street. The project design was prepared by Homer L. Chastain &Associates, LLP, and approved by the City and the Illinois Department of Transportation(IDOT) for the use of Motor Fuel Tax funds. The project was advertised on July 5, and July 12, 2012, and bids were opened on July 19, 2012. The results of the letting are as follows: Bidder Bid Price Compared to Engineer's Est. Over(-Under) Illinois Valley Paving,A Division of UCM, Inc. $1,849,256.24 41.40% Mid-States General&Mechanical Contracting Corp. No Bid Halverson Construction Co., Inc. No Bid Feutz Contractors, Inc. No Bid Dunn Company No Bid Otto Baum Company, Inc. No Bid San amo Construction Company No Bid Kinney Contractors, Inc. No Bid G. M. Sipes Construction, Inc. No Bid Engineer's Estimate $1,307,791.20 ------ Illinois Valley Paving provided the sole bid for the project. The bid is 41.4%over the Engineer's Estimate. The project design included a special asphalt mix design which was recommended by the Illinois Department of Transportation to handle the high volume of truck traffic on Main and Franklin between Wood and Cleveland. During discussions after the bid opening it was discovered that the special asphalt is only mixed by Illinois Valley Paving in this area. The City's design engineer, Homer L. Chastain&Associates, LLP has reviewed the bid and recommends that the City Council reject the bid. They further recommend that the asphalt mix specified for the roadway be changed to an asphalt that is more widely available to provide opportunity for additional bids. They recommend that the project be further reviewed in light of the bid received to determine other potential changes to reduce the project cost. Page 12