R2011-165 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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Work on Main Street between Eldorado and Wood Street, including Merchant Street, is expected to begin in early 2012. Franklin Street is planned to begin in 2013. Project Bid Review The project plans and specifications were prepared by a design team which included Massie Massie and Associates, Phillip W. Cochran Consulting Engineer, and Architectural Expressions. The project was advertised in the Herald and Review on Friday, September 23, 2011, and bids were opened on Friday, October 7, 2011. Approximately 50 notices were sent to local contractors and 7 plan houses serving Central Illinois and surrounding states were provided bid information. The results for the letting are as follows: Compared to Engineer's Est. Bidders and Plan Holders Bid Price Over(-Under) Kinney Contractors, Inc. $2,026,812.30 (-19.49%) Otto Baum Company, Inc. $2,045,636.76 (-18.747%) Mid-States General&Mechanical Contracting Corp. $2,426,665.40 (-3.61%) G. M. Sipes Construction, Inc. No Bid Feutz Contractors, Inc. No Bid Bodine Electric of Decatur No Bid (Subcontractor) Sangamo Construction Company No Bid Dunn Company No Bid (Subcontractor) Nave Electric,lnc. No Bid (Subcontractor) Steve's Trucking, Inc. No Bid (Subcontractor) Luka Company No Bid (Subcontractor) Engineer's Estimate $2,517,513.09 ------- Kinney Contractors, Inc. provided the lowest, qualified bid. The City's project engineer, Phillip W. Cochran, reviewed the bids and has recommended Kinney Contractors, Inc. be awarded the contract. Cochran reviewed past projects of a similar nature performed by Kinney and provided a letter recommending award (attached). Kinney has completed several concrete street improvement contracts over the past several years; although they have not completed a major sidewalk project in the City. Kinney will be held to the Project Labor Agreement entered into by the City and the local Building and Construction Trades Council, AFL-CIO that was put in place for this work. They are a highly respected contractor. Staff recommends that the City Council approve a contract with Kinney Contractors, Inc. to perform the second phase of the Water Street Streetscape project. Construction Engineering Change Order A change order was approved for the Water Street Streetscape Phase 1 Project allocating $15,000 for construction engineering assistance for the work. The phase 2 project is approximately 3 times the size of the initial phase; it is proposed that a second change order with PWC be approved allocating $30,000 for construction engineering for phase 2. During the construction process questions invariably arise regarding various issues that are best addressed by the design engineer. In addition, City staff may not have the time or expertise to Page 12