R2011-58 ACCEPTING THE BID AND AUTHORIZING CONTRACT

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Public Works Memorandum NO. 2011-24 DATE: April 21, 2011 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Director of Public Works Keith D. Alexander, Director of Water Management SUBJECT: Pressure Reducing Valve Installation, City Project 2011-05 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached resolution approving a contract in the amount of$355,218 for Pressure Reducing Valve Installation, City Project 2011-05,to Burdick Plumbing & Heating Company, Inc. as the lowest qualified bidder and that the Mayor be authorized to execute the contract and the City Clerk to attest. PRIOR COUNCIL ACTION: 2001 to 2007 Council took four actions on this project. Please refer to Appendix A for a description of prior actions. November 3, 2008—Council approved Resolution R2008-182 authorizing a Water Tank Maintenance Contract with Utility Service Company for the Garfield Avenue Water Tank. The contract is for 8 years at a total cost of$858,490. December 15, 2008— Council approved Resolution R2008-232 authorizing a Water Tank Maintenance Contract with Utility Service Company for the Division Street Water Tank. The contract is for 8 years at a total cost of$665,787. July 6, 2009 - Council approved Resolution R2009-109 which authorized an agreement with BGM to provide construction engineering and resident inspection services for the construction of the South Elevated Water Storage Tank and Booster Pump Station. The agreement was for$150,000. Council was informed that the City was applying for a low interest loan through the I-EPA to cover this work and that the work may be eligible for American Reinvestment and Recovery Act (ARRA) funds to cover a portion of the work. October 5, 2009—Council approved Ordinance Number 2009-71 authorizing the City of Decatur to borrow up to $15 million from the Public Water Supply Loan Program. The proposed loan covers engineering and construction costs associated with the construction of the South Elevated Water Storage Tank, Booster Pump Station and the Water Distribution Main from the South Water Treatment Plant (SWTP)to the City's elevated water tanks on East Garfield and West Division. October 19, 2009 - Council approved Resolution R2009-203 awarding the contract for the 1,000,000 Gallon Composite Water Tank and Booster Pumping Station Project, City Project 06-17, to Landmark Structures 1, LP, as the lowest, responsible bidder in the amount of$2,588,000. Page I 1